Project & Sales Coordinator: Drive On-Time Projects

POST SERVICES INC; Northfield Township (IL); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Job summary

Post Services is hiring a full-time Project Coordinator to help keep our projects organized, on schedule, and moving forward. You will work closely with project managers, clients, subcontractors, vendors, and our internal team to coordinate schedules, documentation, communication, and day-to-day project needs.

We are looking for an organized, dependable candidate with strong written and verbal communication, detail orientation, and the ability to manage multiple priorities.

Qualifications

• Experience coordinating project schedules and documentation.
• Experience with permits, inspections, or construction documentation.

Responsibilities

• Coordinate project schedules, appointments, site visits, inspections, and other project activities.
• Maintain accurate project and customer information in Houzz Pro and our CRM
• Communicate with clients, project managers, subcontractors, vendors, and internal team members
• Track project progress and follow up on outstanding items
• Maintain accurate project files and documentation
• Prepare and process work orders, proposals, change orders, and other project documents
• Assist with permit applications, inspections, and required paperwork
• Coordinate subcontractor and vendor scheduling
• Track material orders, deliveries, and project-related purchases
• Provide clients with project updates as needed
• Identify missing information, scheduling conflicts, or potential delays and communicate them to the appropriate team member
• Assist project managers with administrative and coordination tasks
• Help ensure projects are properly documented from start through completion

Skills

Organization

Communication

Time management

Detail oriented

Multitasking

Professional communication

Tools

Houzz Pro

CRM software

Office software

Job description

Post Services is hiring a full-time Project Coordinator to help keep our projects organized, on schedule, and moving forward. You will work closely with project managers, clients, subcontractors, vendors, and our internal team to coordinate schedules, documentation, communication, and day-to-day project needs.

We are looking for an organized, dependable candidate with strong written and verbal communication, detail orientation, and the ability to manage multiple priorities.