Project & Sales Coordinator

POST SERVICES INC; Northfield Township (IL); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Job summary

Post Services is hiring a full-time Project Coordinator to help keep our projects organized, on schedule, and moving forward. You will work closely with project managers, clients, subcontractors, vendors, and our internal team to coordinate schedules, documentation, communication, and day-to-day project needs.

We are looking for an organized, dependable candidate with strong written and verbal communication, detail orientation, and the ability to manage multiple priorities.

Qualifications

• Experience coordinating project schedules and documentation.
• Experience with permits, inspections, or construction documentation.

Responsibilities

• Coordinate project schedules, appointments, site visits, inspections, and other project activities.
• Maintain accurate project and customer information in Houzz Pro and our CRM
• Communicate with clients, project managers, subcontractors, vendors, and internal team members
• Track project progress and follow up on outstanding items
• Maintain accurate project files and documentation
• Prepare and process work orders, proposals, change orders, and other project documents
• Assist with permit applications, inspections, and required paperwork
• Coordinate subcontractor and vendor scheduling
• Track material orders, deliveries, and project-related purchases
• Provide clients with project updates as needed
• Identify missing information, scheduling conflicts, or potential delays and communicate them to the appropriate team member
• Assist project managers with administrative and coordination tasks
• Help ensure projects are properly documented from start through completion

Skills

Organization

Communication

Time management

Detail oriented

Multitasking

Professional communication

Tools

Houzz Pro

CRM software

Office software

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off

Post Services is hiring a full-time Project Coordinator to help keep our projects organized, on schedule, and moving forward.

We are looking for someone who is organized, dependable, detail-oriented, and comfortable managing multiple priorities. This position works closely with project managers, clients, subcontractors, vendors, and our internal team to coordinate schedules, documentation, communication, and day-to-day project needs.

What You’ll Do

• Coordinate project schedules, appointments, site visits, inspections, and other project activities
• Maintain accurate project and customer information in Houzz Pro and our CRM
• Communicate with clients, project managers, subcontractors, vendors, and internal team members
• Track project progress and follow up on outstanding items
• Maintain accurate project files and documentation
• Prepare and process work orders, proposals, change orders, and other project documents
• Assist with permit applications, inspections, and required paperwork
• Coordinate subcontractor and vendor scheduling
• Track material orders, deliveries, and project-related purchases
• Provide clients with project updates as needed
• Identify missing information, scheduling conflicts, or potential delays and communicate them to the appropriate team member
• Assist project managers with administrative and coordination tasks
• Help ensure projects are properly documented from start through completion

What We’re Looking For

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Strong attention to detail and follow-through
• Ability to manage multiple projects, deadlines, and changing priorities
• Professional and confident communication with clients, vendors, and subcontractors
• Comfortable using email, spreadsheets, documents, and general office software
• Ability to learn new systems and processes quickly
• A proactive approach to solving problems and keeping projects moving

Preferred Experience

• Previous project coordination or administrative experience
• Construction, remodeling, restoration, property services, or similar industry experience
• Experience coordinating subcontractors or vendors
• Familiarity with permits, inspections, construction documentation, or estimating/project management software
• Experience with CRM or project management software is preferred. Experience with Houzz Pro is a plus.

Compensation

$55,000–$62,000 per year, depending on experience.

About Post Services

Post Services is committed to providing dependable service and a professional experience for our clients. Our team works together to keep projects organized, communicate clearly, and deliver quality results.

We are looking for someone who takes ownership of their responsibilities, follows through, and enjoys being the person who helps keep everything organized behind the scenes.