Construction Project Coordinator: Plan, Track & Deliver

Energy Jobline ZR; Ontario (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Advance Employment Solutions is seeking a highly organized Project Coordinator to support planning, execution, tracking, and completion of multiple projects. You will coordinate activities, maintain documentation, and ensure processes are followed across departments in a fast-paced environment.

The role involves coordinating with Sales, Purchasing, Warehousing, and Accounting, managing schedules, and tracking change orders, costs, and vendor coordination to keep projects on track.

Qualifications

• 3 to 5 years of professional work experience.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Proficiency with spreadsheets, business software, and computer systems.
• Experience in construction administration, project coordination, project management support.
• Strong verbal and written communication skills.
• Ability to prioritize multiple projects and deadlines in a fast-paced environment.

Responsibilities

• Assist in developing and maintaining project schedules and work breakdown structures.
• Coordinate project activities and ensure tasks are completed according to established timelines.
• Follow up on action items and outstanding project tasks.
• Monitor resource allocation and availability.
• Identify potential scheduling conflicts, risks, and delays.
• Communicate regularly with builders, contractors, and job-site contacts.
• Enter and process orders accurately within the company ERP system.
• Verify model numbers, finishes, pricing, and delivery details.
• Track change orders and approved product substitutions.
• Maintain accurate project documentation and records.
• Update project tracking tools, reports, and dashboards.
• Assist with project audits and compliance reviews.
• Serve as a central point of contact for project-related communications.
• Prepare meeting agendas, project updates, and status reports.

Skills

Organizational skills

Time-management

Attention to detail

Communication skills

Multitasking

Spreadsheet proficiency

Tools

Spreadsheets

ERP systems

Computer systems

Job description

Advance Employment Solutions is seeking a highly organized Project Coordinator to support planning, execution, tracking, and completion of multiple projects. You will coordinate activities, maintain documentation, and ensure processes are followed across departments in a fast-paced environment.

The role involves coordinating with Sales, Purchasing, Warehousing, and Accounting, managing schedules, and tracking change orders, costs, and vendor coordination to keep projects on track.