Project & Program Management Specialist

Spectraforce Technologies, Inc.; Pico Rivera (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Spectraforce Technologies, Inc. in Pico Rivera, CA, is seeking a Project & Program Management Specialist to support scheduling, documentation, and updates to the project plan. Training is onsite in Pico Rivera or the Gas Tower, then the role becomes fully remote.

The ideal candidate has 0–2 years of experience, strong MS Office and SAP basics, and excellent communication skills. Emphasis on attention to detail in a fast-paced environment.

Qualifications

• Requires excellent oral and written communication.
• Strong knowledge of MS Project, Visio, Excel, and Word.
• High school diploma required; college degree preferred.
• Ability to stay focused and manage multiple priorities in a fast-paced environment.
• Attention to detail to validate invoices against contracts.

Responsibilities

• Review vendor invoices for contractual compliance and ensure all required documentation is included and signed.
• Input accounting information in SAP and route invoices to the correct approver.

Job description

Job Title: Project & Program Management Specialist

Duration-24 months

Location-Pico Rivera, CA

• This role will be onsite for training at Pico or the Gas Tower and then fully remote.
• Hours: 8 AM to 4:30 PM
• This person will need to still be local in the Southern California area.

Level I: 0-2 Years of Experience.

Provides the project manager support and assistance in scheduling meetings, documentation, updating project documents, communication and training. Updates the project plan.

Assists in information collection and validations. Helps prepare status reports and presentations. Excellent oral and written communication skills are required.

Must have strong knowledge of MS Project, Visio, Excel, Word.

The role requires:

1. Attention to detail to validate completeness and agreement between invoices and contracts
2. Communication skills both verbal and through email. This role requires communication with both vendors and our project teams.
3. Ability to stay focused.
4. Strong organizational and time management skills with the ability to manage multiple priorities and maintain accuracy in a fast-paced environment.

Day to Day:

The job is reviewing vendor invoices for contractual compliance and verify all required documentation is included and signed.

Inputting the correct accounting information in SAP and routing to the correct invoice approver.

High school diploma required, college degree preferred