Project Planning Coordinator

AtkinsRéalis; Chandler (AZ); On-site; USD 55,000 - 85,000; Full time

Job summary

An established industry player is looking for a Project Planning Coordinator to join their Chandler office. This role is essential for coordinating project activities, supporting construction teams, and ensuring effective communication between stakeholders. The ideal candidate will have a solid background in project management, excellent organizational skills, and the ability to multitask. With a focus on health and wellbeing, this company offers a robust rewards package, including flexible schedules and comprehensive insurance. If you're ready to take your career to the next level in a supportive environment, this opportunity is for you.

Benefits

Competitive salary

Flexible work schedules

Group Insurance

PTO plus two Floating Holidays

Paid Parental Leave

Retirement Savings Plan with employer match

Employee Assistance Program (EAP)

Inclusive culture of Employee Resources Groups

Employee-funded Foundation for STEAM education

Qualifications

• 1 to 8 years in project management and/or occupancy planning.
• Advanced knowledge of Smartsheet, Excel, and PowerPoint.
• Working knowledge of project planning and execution.

Responsibilities

• Coordinate and plan projects as directed by Client Management.
• Build and sustain relationships with Construction Managers and Vendors.
• Document and track headcount data for Construction Teams.

Skills

Project Management

Communication Skills

Organization Skills

Customer Service

Leadership Skills

Education

High School Diploma

Degree in Construction Management

Tools

Smartsheet

Excel

PowerPoint

Seating Management Systems

Job description

Why join us?

We are hiring! AtkinsRéalis is seeking a Project Planning Coordinator to join our Chandler, AZ office.

This role requires daily coordination of project activities and tasks/requests as submitted. Must be a self-starter, possess leadership skills, be able to filter and prioritize tasks, work independently, multi-task, and take on tasks as directed by Project Manager. Working closely with vendors, client Program and Project managers by supporting the needs for the Construction teams. Providing updates to projects, AR’s, communications, and documentation to Project Manager for review and final distribution.

Candidates with a background in hi-tech manufacturing or pharmaceuticals are preferred, along with some experience with architectural drawings or floor plans. Construction experience is a plus.

About Us

AtkinsRéalis is one of the world’s most respected design, engineering, and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

• Build and sustain relationships with Construction Managers, Corporate Planning Department, Project Managers, and Construction Vendors/Contractors.
• Coordinate and plan projects as directed by Client Management.
• Provide headcount support for both the Client Leadership Teams and the Construction Contractors.
• Document and track headcount data and locations for Construction Teams.
• Audit Construction Headcount by Contractor.
• Set up recurring meetings to align with Planning and Client Management.
• Manage/track all requests for seating and space needs.
• Support alignment with Planning values and guidelines.
• Coordinate and plan any staff moves.
• Update system of record for individual seating locations.
• Coordinate with the multiple parties to accommodate office and building space needs, such as furniture and equipment, wifi/internet access and signage.
• Contributes to the creation and execution of project execution plans and revises as appropriate to meet changing needs and requirements.
• Manages the sitewide contact distribution lists.
• Responsible for sitewide communication, including meetings, meeting notes, action items, and logistic impacts.
• Supports various sitewide programs managed by the construction management team.
• Supports logistics of onsite events such as preparation and clean-ups.
• Manages and leads the weekly Operations and Logistics meeting.
• Effectively pursues the execution and filing of project legal documents.
• Develops client analyses and reports as needed.

What will you contribute?

• High School Diploma.
• Degree in Construction Management or similar preferred.
• 1 to 8 years in related discipline of business experience in project management and/or occupancy planning.
• Advanced knowledge of Smartsheet, Excel, PowerPoint, and seating management systems.
• Working knowledge of project planning and execution, coordinating and scheduling with multiple teams.
• Excellent interpersonal and communication skills are a must. Will be working with high level client stakeholders.
• Need to be able to communicate and uphold client standards/expectations.
• Good customer service.
• Good Organization skills.

What we offer at AtkinsRéalis:

AtkinsRéalis realizes that health, mental and financial wellbeing, are all equally needed to achieve balance in life. We are pleased to offer a robust rewards package that help our employees have peace of mind in and outside of work.

Our benefit offerings address all of the areas that are part of living a healthy life. We recognize that what is important to people, continues to change. Some of our other benefits to ensure our employees feel supported, include continuing to offer health and dental coverage and a full list below. Our culture is one of providing support and training for our employees to thrive. We offer learning and development programs, training, career pathing opportunities, and a tuition reimbursement plan. At AtkinsRéalis, you will enjoy a robust rewards package which includes:

• Competitive salary
• Flexible work schedules
• Group Insurance
• PTO plus two Floating Holidays
• Paid Parental Leave (including maternity and paternity)
• Retirement Savings Plan with employer match
• Employee Assistance Program (EAP)
• An inclusive culture of Employee Resources Groups centered around women, African-Americans, Hispanics, LGBTQ+, Neurodiversity and Emerging Professionals.
• A Foundation that is employee-funded with a 2-to-1 match from the company providing STEAM education for minorities from K-12 to college.

If this sounds like you and you would like to expand your career with us, apply today!

AtkinsRéalis is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Veteran/Disability.

Please review AtkinsRéalis Equal Opportunity Statement here:

https://careers.atkinsrealis.com/equal-opportunities-statement

AtkinsRéalis cares about your privacy and are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Upon acceptance of an offer, all candidates must go through a drug screen test and background check. AtkinsRéalis is a federal contractor which mandates a satisfactory background screening report and drug test that supersedes state laws.

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. https://careers.atkinsrealis.com/recruitment-agencies