Project Operations Pro: Coordination & Reporting

Page Mechanical Group, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k Plan

Paid Time Off

Job summary

McKissack & McKissack seeks an Operations Coordinator to provide administrative and operational support across multiple projects in the Washington, DC area. You will coordinate meetings, maintain project documentation, and track action items to keep project delivery organized and compliant.

The ideal candidate is highly organized, tech-savvy, and able to juggle several projects simultaneously while coordinating with project managers, teams, and stakeholders.

Qualifications

• Associate or bachelor's degree in business administration, Project Management, Construction Management, Engineering, or related field preferred.
• 3+ years of experience supporting PMs or technical teams.
• Experience with Teams, SharePoint, and OneDrive.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, communication, and time management.
• Ability to manage multiple projects and priorities.
• Familiarity with Procore, PMWeb, e-Builder, Smartsheet, or Asana.
• Knowledge of project schedules, project controls, and reporting processes.

Responsibilities

• Maintain project file structures and organize documentation in SharePoint, Teams, OneDrive, and other systems.
• Assist Project Managers with project startup activities, including setup, folders, templates, and controls.
• Monitor documentation for completeness and compliance with standards.
• Coordinate project kick-off meetings and assist in implementing project management plans.
• Support project teams by maintaining logs, trackers, databases, and records.
• Schedule, coordinate, and attend recurring project meetings.
• Prepare meeting agendas and record minutes, decisions, and action items.
• Track action items to completion and follow up on status and due dates.
• Coordinate communications among stakeholders to ensure timely information flow.

Skills

Organizational skills

Time management

Communication

Multi-project management

MS Teams

SharePoint

OneDrive

MS Excel

Education

Associate or Bachelor's degree in business administration / related field

Tools

Procore

PMWeb

e-Builder

Smartsheet

Asana

Job description

McKissack & McKissack seeks an Operations Coordinator to provide administrative and operational support across multiple projects in the Washington, DC area. You will coordinate meetings, maintain project documentation, and track action items to keep project delivery organized and compliant.

The ideal candidate is highly organized, tech-savvy, and able to juggle several projects simultaneously while coordinating with project managers, teams, and stakeholders.