Operations Coordinator

Page Mechanical Group, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k Plan

Paid Time Off

Job summary

McKissack & McKissack seeks an Operations Coordinator to provide administrative and operational support across multiple projects in the Washington, DC area. You will coordinate meetings, maintain project documentation, and track action items to keep project delivery organized and compliant.

The ideal candidate is highly organized, tech-savvy, and able to juggle several projects simultaneously while coordinating with project managers, teams, and stakeholders.

Qualifications

• Associate or bachelor's degree in business administration, Project Management, Construction Management, Engineering, or related field preferred.
• 3+ years of experience supporting PMs or technical teams.
• Experience with Teams, SharePoint, and OneDrive.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, communication, and time management.
• Ability to manage multiple projects and priorities.
• Familiarity with Procore, PMWeb, e-Builder, Smartsheet, or Asana.
• Knowledge of project schedules, project controls, and reporting processes.

Responsibilities

• Maintain project file structures and organize documentation in SharePoint, Teams, OneDrive, and other systems.
• Assist Project Managers with project startup activities, including setup, folders, templates, and controls.
• Monitor documentation for completeness and compliance with standards.
• Coordinate project kick-off meetings and assist in implementing project management plans.
• Support project teams by maintaining logs, trackers, databases, and records.
• Schedule, coordinate, and attend recurring project meetings.
• Prepare meeting agendas and record minutes, decisions, and action items.
• Track action items to completion and follow up on status and due dates.
• Coordinate communications among stakeholders to ensure timely information flow.

Skills

Organizational skills

Time management

Communication

Multi-project management

MS Teams

SharePoint

OneDrive

MS Excel

Education

Associate or Bachelor's degree in business administration / related field

Tools

Procore

PMWeb

e-Builder

Smartsheet

Asana

Job description

Join McKissack & McKissack's team! Immediate opening for an Operations Coordinator in the Washington, D.C. area.Apply now for this exciting opportunity!

McKissack & McKissack offers opportunities to grow your career while working on transformative projects in program and construction management, architecture, and interior design. We combine technical expertise and creative vision to deliver exceptional results. Our culture values diversity, professional development, and performance. We seek team players who are humble, hungry, and smart, with strong academic or professional experience, integrity, and a client-focused mindset. Join a team that invests in your success and rewards ambition, integrity, and collaboration.

The Operations Coordinator supports multiple Project Managers and project teams to ensure projects are organized, compliant, and operate efficiently. This role serves as the administrative and operational backbone of project delivery by coordinating meetings, maintaining project documentation, tracking action items, supporting project reporting, and ensuring project information is properly maintained across SharePoint, Teams, OneDrive, and other project management systems. The ideal candidate is highly organized, detail-oriented, technology-savvy, and able to manage multiple priorities across several projects simultaneously.

Responsibilities:

Project Administration & Document Management

• Maintain project file structures and ensure all project documentation is properly organized and stored within SharePoint, Microsoft Teams, OneDrive, and other approved project systems.

• Assist Project Managers with project startup activities, including project setup, folder creation, templates, and project controls documentation.

• Monitor project documentation for completeness, consistency, and compliance with company standards.

• Coordinate project kick-off meetings and assist in the implementation of project management plans.

• Support project teams by maintaining project logs, trackers, databases, and records.

Meeting Management & Coordination

• Schedule, coordinate, and attend recurring project meetings as required or needed.

• Prepare meeting agendas in collaboration with Project Managers and team members.

• Record and distribute meeting minutes, key decisions, and action item logs.

• Track action items to completion and follow up with responsible team members regarding status updates and due dates.

• Coordinate communications among project stakeholders to ensure timely information flow and issue resolution.

Reporting & Project Controls Support

• Assist in the preparation of weekly, monthly, and executive project reports.

• Gather project information from team members, including schedule updates, budget status, project risks, procurement activities, and key project milestones.

• Compile, validate, and input project data into reporting systems and dashboards.

• Develop charts, graphs, and visual reports to support project reviews, client meetings, and management presentations.

• Support project reporting requirements by maintaining current project schedules, action item logs, risk registers, and status summaries.

Qualifications:

• Associate or bachelor's degree in business administration, Project Management, Construction Management, Engineering, or related field preferred. Relevant work experience may be accepted in lieu of a degree.

• 3+ years of experience supporting project managers, program managers, construction managers, or technical teams.

• Experience managing documents and collaboration platforms such as Microsoft Teams, SharePoint, and OneDrive.

• Strong proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

• Excellent organizational, communication, and time management skills.

• Ability to manage multiple projects and priorities simultaneously.

• Experience preparing meeting minutes, action items logs, and project reports.

• Strong attention to detail and commitment to quality.

• Preferred Qualifications: Experience supporting project management, construction management, architecture, engineering, or consulting organizations; Familiarity with project management software such as Procore, PMWeb, e-Builder, Smartsheet, or Asana; and knowledge of project schedules, project controls, and reporting processes.

Compensation:

Salary range: $60,000 - $80,000/yearly (dependent on years of experience, competency, travel requirements)

Employee Benefits:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Flexible Spending Account (FSA)

• Health Savings Account (HSA)

• Dependent Care

• Commuter Benefits

• Tuition Assistance

• Adoption Assistance

• Matching 401k Plan

• Company-paid holidays

• Paid-Time-Off (PTO)

• Employee Assistance Program (EAP)

• Life Insurance

• Short and Long-Term Disability Insurance

• Marketplace Perks-at-Work

Equal Employment Opportunity Statement - McKissack & McKissack is committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination based on race, color, religion, national origin, sex (including pregnancy, childbirth, and related conditions), sexual orientation, gender identity or expression, age, marital status, genetic information, disability, veteran status, or any other protected characteristic under federal, state, and local laws.

This statement applies to all employment practices, including recruitment, hiring, promotion, compensation, benefits, training, and termination. Salary ranges will be disclosed where required by law (e.g., CA, CO, NY, MA). Applicants needing reasonable accommodation during the application or interview process should contact [e-mail]

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.