Project Operations Coordinator — Admin & Projects

Fashion Institute of Design & Merchandising; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator to support project documentation, filing, and client-facing activities. The role involves organizing documents, coordinating meetings, and ensuring insurance certificates are in place.

You will work with multiple project managers and teams, applying QA guidelines to project documents and assisting with invoices and expense reports as needed. A proactive, collaborative attitude is essential to thrive in HDR’s employee-owned culture.

Qualifications

• Requires an Associate degree in a closely related field.
• Minimum 1 year of related experience.
• Proficiency in Microsoft Word and Excel.
• Must be an active participant in our employee-owned culture.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Apply QA guidelines for project document management.
• Assist with meetings and presentations.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams.
• Assist with project guides, reviews, invoices and expense reports.

Skills

MS Word proficiency

MS Excel proficiency

Team collaboration

Employee-owned culture

Education

Associate degree in related field

Tools

Microsoft Word

Microsoft Excel

Job description

HDR is seeking an Administrative Project Coordinator to support project documentation, filing, and client-facing activities. The role involves organizing documents, coordinating meetings, and ensuring insurance certificates are in place.

You will work with multiple project managers and teams, applying QA guidelines to project documents and assisting with invoices and expense reports as needed. A proactive, collaborative attitude is essential to thrive in HDR’s employee-owned culture.