Project & Operations Coordinator

LHH; Portland (OR); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO

Retirement plans

Professional development

Job summary

LHH Recruitment Solutions is partnering with a growing consulting firm in Portland to hire a Project & Operations Coordinator. This role supports energy efficiency and sustainability projects, helping teams stay on track and improving processes.

Hybrid work environment with 2-3 days onsite, direct exposure to leadership, and strong growth potential. The ideal candidate is highly organized, proactive, and skilled in MS Office, project tools, and clear communication.

Qualifications

• 2-4+ years of experience in project coordination, operations, or related roles.
• Experience using project management tools such as Asana or Smartsheet.
• Strong Microsoft Office skills, especially Excel, Outlook, PowerPoint and Teams.
• Exceptional organization and attention to detail.
• Ability to manage multiple priorities and shifting deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate project plans, schedules, deliverables, and deadlines.
• Support multiple client projects simultaneously.
• Track invoices, contracts, and project reporting.
• Create and maintain reporting dashboards and project trackers.
• Conduct research, compile findings, and prepare reports.
• Schedule meetings, document action items, and follow up on deliverables.
• Build and improve workflows, processes, and operational systems.
• Support client-facing presentations, proposals, and communications.
• Partner with leadership on special projects and operational initiatives.

Skills

Project coordination

Operations

Administrative support

Microsoft Excel

Communication

Tools

Asana

Smartsheet

PowerPoint

Teams

Job description

LHH Recruitment Solutions is partnering with a growing consulting firm in Portland to hire a Project & Operations Coordinator. This is an exciting opportunity for someone who enjoys wearing multiple hats, improving processes, and supporting meaningful projects in the energy efficiency, sustainability, and utility sectors.

If you're highly organized, proactive, and enjoy helping teams stay on track while contributing to project success, we'd love to connect.

What You'll Do

• Coordinate project plans, schedules, deliverables, and deadlines
• Support multiple client projects simultaneously
• Track invoices, contracts, and project reporting
• Create and maintain reporting dashboards and project trackers
• Conduct research, compile findings, and prepare reports
• Schedule meetings, document action items, and follow up on deliverables
• Build and improve workflows, processes, and operational systems
• Support client-facing presentations, proposals, and communications
• Partner with leadership on special projects and operational initiatives

What We're Looking For

• 2-4+ years of experience in project coordination, operations, program coordination, administrative support, or a related role
• Experience using project management tools such as Asana, Smartsheet, or similar platforms
• Strong Microsoft Office skills, especially Excel, Outlook, PowerPoint, and Teams
• Exceptional organization and attention to detail
• Ability to manage multiple priorities and shifting deadlines
• Strong written and verbal communication skills
• Comfortable working independently and navigating ambiguity
• Experience leveraging AI tools to improve productivity is a plus

Bonus Experience

Candidates with experience in any of the following industries are highly encouraged to apply:

• Utilities
• Energy efficiency
• Sustainability programs
• Professional services or consulting environments

Why You'll Love This Opportunity

Hybrid work environment (2-3 days onsite)

Direct exposure to company leadership

High-growth opportunity with long-term career potential

Opportunity to influence processes and operations

Strong benefits package including medical, dental, vision, PTO, retirement plans, and professional development support

Why Work With LHH?

Our team partners with organizations ranging from growing local businesses to nationally recognized employers. By joining our talent network, you'll gain access to opportunities that may not be publicly advertised and receive support throughout the hiring process.

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.