Project Manager

LHH; California (MO); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

Job summary

LHH is seeking an experienced Project Manager to lead planning, design, permitting, construction, relocation, and occupancy for major administrative and clinical facility projects within Marin County, CA. You will serve as the owner’s representative, coordinating architects, engineers, landlords, contractors, vendors, and regulators to ensure scope, budget, schedule, quality, and compliance goals are met.

The role requires coordinating with clinical and operational teams to translate needs into

Qualifications

• Five or more years of project management experience in commercial construction, tenant improvements, healthcare facilities, capital projects, or major office relocations.
• Excellent organizational, communication, negotiation, and problem-solving skills.
• Ability to travel regularly throughout Marin County.
• Proficiency with project management software and standard business applications.
• Experience coordinating architects, contractors, landlords, engineers, consultants, permitting agencies, vendors, and internal stakeholders.

Responsibilities

• Manage projects from planning and design through permitting, construction, activation, occupancy, and closeout.
• Develop and maintain project plans, schedules, budgets, milestones, risk registers, decision logs, and action-item trackers.
• Serve as the primary point of coordination for landlords, architects, engineers, contractors, consultants, vendors, regulatory agencies, and internal stakeholders.
• Facilitate regular project meetings and ensure decisions, approvals, changes, and responsibilities are documented.
• Identify risks, schedule delays, and budget concerns and implement mitigation strategies.
• Provide regular project updates to executive leadership and governing bodies as needed.

Skills

Project management

Budgeting

Scheduling

Stakeholder management

Communication

Negotiation

Problem-solving

Travel

Education

Bachelor’s degree in Construction Management, Architecture, Engineering, Facilities Management, Business Administration, Healthcare Administration, or related

Job description

A well-established nonprofit healthcare organization is seeking an experienced Project Manager to lead the planning, design, permitting, construction, relocation, and occupancy of major administrative and clinical facility projects.

Serving as the organization's primary project lead and owner's representative, this individual will coordinate architects, engineers, contractors, landlords, consultants, regulatory agencies, vendors, and executive leadership. The Project Manager will be responsible for ensuring projects are completed within approved scope, budget, schedule, quality, operational, and regulatory requirements.

The initial priority will be a large-scale facilities project involving the relocation and buildout of administrative offices as well as the planning, permitting, construction, and activation of new clinical space.

Essential Duties and Responsibilities

• Manage projects from planning and design through permitting, construction, activation, occupancy, and closeout.
• Develop and maintain project plans, schedules, budgets, milestones, risk registers, decision logs, and action-item trackers.
• Serve as the primary point of coordination for landlords, architects, engineers, contractors, consultants, vendors, regulatory agencies, and internal stakeholders.
• Facilitate regular project meetings and ensure decisions, approvals, changes, and responsibilities are documented.
• Identify risks, schedule delays, and budget concerns and implement mitigation strategies.
• Provide regular project updates to executive leadership and governing bodies as needed.

Planning, Design, and Regulatory Coordination

• Partner with clinical, operational, administrative, facilities, technology, compliance, and finance teams to identify project requirements.
• Translate operational workflows and business needs into functional design specifications.
• Review plans and specifications for alignment with approved scope, schedule, budget, accessibility, safety, privacy, and operational requirements.
• Coordinate space planning, furniture, equipment, signage, technology infrastructure, security, and telecommunications.
• Manage permitting, inspections, licensing, fire clearance, accessibility compliance, and occupancy requirements.
• Work with qualified professionals to ensure compliance with applicable building codes and healthcare regulations.

Budget, Contracts, and Procurement

• Develop and manage comprehensive project budgets, including design, construction, equipment, furniture, technology, relocation, and activation costs.
• Monitor tenant improvement allowances and capital project expenditures.
• Review contracts, invoices, payment applications, change orders, and cost forecasts.
• Coordinate approval and documentation processes for project-related expenditures.
• Support vendor and consultant selection processes.
• Monitor contractor and vendor performance and address issues related to cost, schedule, quality, or contractual obligations.

Construction and Building Systems

• Monitor project progress to ensure compliance with approved plans, quality standards, safety requirements, and schedules.
• Conduct site visits and participate in owner-architect-contractor meetings.
• Review construction schedules, progress reports, invoices, submittals, and completion documentation.
• Coordinate testing, turnover, and commissioning of major building systems, including HVAC, electrical, plumbing, fire and life safety, security, and telecommunications.
• Ensure deficiencies are documented and corrected.
• Coordinate safety measures when construction occurs near active healthcare operations.

Relocation and Facility Activation

• Develop relocation and activation plans that minimize disruption to ongoing operations.
• Coordinate furniture installation, equipment setup, technology testing, signage, training, and operational readiness activities.
• Establish department-specific readiness checklists and verify completion before occupancy.
• Manage inspections, occupancy approvals, licenses, and certifications.
• Ensure facilities are fully operational and compliant before services commence.

Project Closeout

• Manage punch lists, final inspections, warranties, training, commissioning, and closeout activities.
• Obtain as-built drawings, maintenance manuals, permits, inspection records, warranties, and certifications.
• Coordinate turnover of facility systems and project records to operational teams.
• Verify final invoices, reimbursements, lien releases, and project financial reconciliation.
• Track and coordinate resolution of warranty-related issues.

Minimum Qualifications

• Bachelor's degree in Construction Management, Architecture, Engineering, Facilities Management, Business Administration, Healthcare Administration, or a related field. Equivalent experience may be considered.
• Five or more years of project management experience involving commercial construction, tenant improvements, healthcare facilities, capital projects, or major office relocations.
• Experience coordinating architects, contractors, landlords, engineers, consultants, permitting agencies, vendors, and internal stakeholders.
• Strong understanding of project budgets, schedules, contracts, invoices, change orders, and risk management.
• Excellent organizational, communication, negotiation, and problem-solving skills.
• Ability to manage multiple priorities and hold stakeholders accountable to deadlines.
• Proficiency with project management software and standard business applications.
• Ability to travel regularly throughout Marin County.

Preferred Qualifications

• Experience supporting outpatient healthcare facilities, community health organizations, medical clinics, or other healthcare environments.
• Knowledge of healthcare-related design, permitting, construction, and occupancy processes.
• Familiarity with California building codes, accessibility requirements, healthcare licensing standards, and permitting regulations.
• Experience managing tenant improvements, landlord-funded projects, and large-scale facility relocations.
• PMP, CCM, LEED, architectural, engineering, or similar professional credentials.
• Experience in nonprofit, grant-funded, publicly funded, or mission-driven organizations.

Core Competencies

• Project leadership and accountability
• Budget and contract management
• Risk assessment and problem-solving
• Regulatory and facilities compliance
• Executive communication
• Vendor and stakeholder management
• Organization and attention to detail
• Integrity and sound judgment
• Commitment to safety, accessibility, and operational excellence

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.