Project/Operations Coordinator

Vaco by Highspring; Irvine (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

401(k) with company match

Job summary

Highspring LLC (d/b/a Vaco by Highspring) seeks a highly organized Project Coordinator / Operations Coordinator to support R&D, operations, and office functions in a growing startup. Work closely with leadership to build the operational foundation for future success.

You will coordinate timelines, track progress, and prepare reports for executives, while helping maintain an efficient and productive work environment as the company scales.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience in project coordination, operations, or admin support.
• Ability to manage competing priorities.
• Experience supporting engineering/medical device teams preferred.

Responsibilities

• Coordinate project timelines, deliverables, and action items across multiple initiatives.
• Track project progress and maintain documentation using Smartsheet, Excel, and other business tools.
• Support day-to-day office operations, facilities needs, vendor coordination, and inventory management.
• Prepare reports, presentations, and project updates for leadership and stakeholders.
• Help create an organized, productive, and efficient work environment while supporting evolving business needs.

Skills

Organizational skills

Smartsheet

Microsoft Office

Startup experience

Education

Bachelor's degree preferred

Tools

Smartsheet

Excel

Job description

We're partnering with an innovative early-stage medical device company seeking a highly organized Project Coordinator / Operations Coordinator to support R&D, operations, and office functions in a fast-growing startup environment.

About the Role

This is a unique opportunity to make a direct impact at a growing medical device company, working closely with leadership and helping build the operational foundation for future success.

Responsibilities

• Coordinate project timelines, deliverables, and action items across multiple initiatives.
• Track project progress and maintain documentation using Smartsheet, Excel, and other business tools.
• Support day-to-day office operations, facilities needs, vendor coordination, and inventory management.
• Prepare reports, presentations, and project updates for leadership and stakeholders.
• Help create an organized, productive, and efficient work environment while supporting evolving business needs.

Qualifications

• Bachelor's degree preferred, or an equivalent combination of education, training, and relevant work experience.
• Experience in project coordination, operations, office management, or administrative support.

Required Skills

• Strong organizational skills with the ability to manage competing priorities.
• Experience supporting engineering, medical device, or technical teams is highly preferred.
• Proficiency with Microsoft Office; Smartsheet experience is a plus.
• Resourceful, proactive, adaptable, and excited to contribute in a startup environment.

Preferred Skills

• None specified.

Pay range and compensation package

Pays up to $75,000 annually. Upon permanent hire, employees are eligible for a comprehensive benefits package, including medical coverage and a 401(k) with company match.

Equal Opportunity Statement

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail]. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.