Project & Operations Coordinator

ABM industries; Chesapeake (VA); On-site; USD 45,000 - 83,000; Full time

Job summary

ABM Industries is seeking a Project Coordinator to support operations across payroll, certifications, purchasing, onboarding, and project submittals. This role requires meticulous data entry, strong Excel skills, and the ability to juggle competing deadlines while maintaining confidentiality. You will liaise with senior managers, coordinate with vendors, and help manage documentation, training, and office processes to ensure timely project delivery.

Typical hours are 8 a.m. to 4 p.m.

Qualifications

• Experience in office administration or coordination roles.
• Proficient with Microsoft Office Suite: Excel, Outlook and Word.
• Detail-oriented with high accuracy in data entry and timeliness.
• Ability to manage multiple priorities and deadlines.
• Strong organizational and written/verbal communication skills.
• Experience handling confidential information professionally.
• Willingness to learn new systems (payroll, SharePoint, onboarding platforms).
• Office hours: 8 a.m. – 4 p.m. Monday to Friday.

Responsibilities

• Payroll entry from submitted timesheets; weekly data transfer to payroll system.
• Track safety and technical certifications; distribute as needed.
• Procure office supplies; coordinate PPE and general items with vendors.
• Onboard employees and track progress in training systems.
• Manage office reception, security access, and shipping coordination.
• Handle clerical tasks in MS Office; focus on Excel, Word, and Outlook.
• Enter employee expenses into the system for manager approval.
• Submit project documentation and site badge filings.

Skills

Excel

Data entry

Time management

Organizational skills

Communication

Discretion

Microsoft Office

Learning new systems

Education

Tools

Excel

Outlook

Word

Job description

ABM Industries is seeking a Project Coordinator to support operations across payroll, certifications, purchasing, onboarding, and project submittals. This role requires meticulous data entry, strong Excel skills, and the ability to juggle competing deadlines while maintaining confidentiality. You will liaise with senior managers, coordinate with vendors, and help manage documentation, training, and office processes to ensure timely project delivery.

Typical hours are 8 a.m. to 4 p.m.