Project Coordinator

ABM industries; Chesapeake (VA); On-site; USD 45,000 - 83,000; Full time

Job summary

ABM Industries is seeking a Project Coordinator to support operations across payroll, certifications, purchasing, onboarding, and project submittals. This role requires meticulous data entry, strong Excel skills, and the ability to juggle competing deadlines while maintaining confidentiality. You will liaise with senior managers, coordinate with vendors, and help manage documentation, training, and office processes to ensure timely project delivery.

Typical hours are 8 a.m. to 4 p.m.

Qualifications

• Experience in office administration or coordination roles.
• Proficient with Microsoft Office Suite: Excel, Outlook and Word.
• Detail-oriented with high accuracy in data entry and timeliness.
• Ability to manage multiple priorities and deadlines.
• Strong organizational and written/verbal communication skills.
• Experience handling confidential information professionally.
• Willingness to learn new systems (payroll, SharePoint, onboarding platforms).
• Office hours: 8 a.m. – 4 p.m. Monday to Friday.

Responsibilities

• Payroll entry from submitted timesheets; weekly data transfer to payroll system.
• Track safety and technical certifications; distribute as needed.
• Procure office supplies; coordinate PPE and general items with vendors.
• Onboard employees and track progress in training systems.
• Manage office reception, security access, and shipping coordination.
• Handle clerical tasks in MS Office; focus on Excel, Word, and Outlook.
• Enter employee expenses into the system for manager approval.
• Submit project documentation and site badge filings.

Skills

Excel

Data entry

Time management

Organizational skills

Communication

Discretion

Microsoft Office

Learning new systems

Education

Tools

Excel

Outlook

Word

Job description

The Project Coordinator position details below cover the general duties but may not include all duties. Duties are subject to change to meet office needs and deadlines but will generally fall into the categories below. The role of a coordinator is to fill in any needs to keep the office or project processes moving so we can meet our goals as a team between the Senior Manager of Operations, Operations Manager, Project Managers, Sales/Account Managers and Project/Operations Coordinators.

Pay: $45,000 - $83,000 annually

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2026 Employee Benefits | Staff & Management

Qualifications

• Proven experience in office administration, operations support, or coordination roles.
• Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• High level of accuracy and attention to detail, particularly in data entry and time-sensitive tasks.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Strong organizational skills with the ability to maintain digital files, track certifications, and manage documentation.
• Excellent verbal and written communication skills for interacting with employees, managers, vendors, and visitors.
• Experience handling confidential information with professionalism and discretion.
• Comfortable learning new systems (payroll systems, SharePoint, onboarding/training platforms, expense software).
• Customer-service mindset with the ability to support internal teams and respond to operational needs quickly.
• Office Hours: 8 a.m. – 4 p.m. M-F non-holiday

Responsibilities

• Payroll entry. This is a data entry role utilizing submitted timesheets that are approved by managers. Hours are copied from the submitted timecards to the payroll system weekly. This process starts on the previous Friday of the payroll week and needs to be fully submitted/approved by 4p EST. This may include tracking vacation and overtime per employee.
• Safety and Technical Certification tracking. This duty includes moving certifications from emails to the proper folders within Sharepoint as well as distributing certifications to various office personnel upon request.
• PPE and General Office Items: Work with vendors to keep the branch common supplies stocked proactively including a few general field items.
• Employee Onboarding: Guide new hires through company-required online training and track progress. Track all PPE and initial equipment in employee folder.
• Office Reception and Shipping: Manage security door access including security photo badges and office access for vendors and other various business appointments. Outgoing shipping labels and shipping coordination as required.
• General Support: Organize and manage clerical tasks as assigned. Candidate should be experienced and independent in Microsoft Office programs with a focus on Excel, Word and Outlook. Typing skills are a must with attention to detail.
• Employee Expenses: Manage employee expense entry into software so managers can approve charges.
• Responsible for project submittals and filing for site badging