Office Operations & Projects Coordinator

ABM industries; Culver City (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

ABM offers a comprehensive benefits

Job summary

ABM Industries in Culver City, CA is seeking a Receptionist to support office and site operations. The role covers payroll, administrative/document control, new hire training, employee relations, and other duties as assigned.

Responsibilities include work order management, project support, client and vendor relations, and general administrative tasks such as calls, reports, filings, travel arrangements, and expense management. Strong communication and organizational skills required.

Qualifications

• Two (2) plus years of experience in an administrative or assistant role, preferably in a project management environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with work order management software is a plus
• Ability to manage competing priorities and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Familiarity with vendor management and client communication.

Responsibilities

• Work Order Management: Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
• Project Support: Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
• Client & Vendor Relations: Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
• General Administrative Duties: Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Vendor management

Client communication

Detail-oriented

Problem solving

Team collaboration

Tools

Microsoft Office

Work order management software

Job description

ABM Industries in Culver City, CA is seeking a Receptionist to support office and site operations. The role covers payroll, administrative/document control, new hire training, employee relations, and other duties as assigned.

Responsibilities include work order management, project support, client and vendor relations, and general administrative tasks such as calls, reports, filings, travel arrangements, and expense management. Strong communication and organizational skills required.