Project & Office Operations Coordinator

CORE Construction; Emeryville (CA); Hybrid; USD 90,000 - 125,000; Full time

Job summary

CORE Construction in Emeryville, CA is seeking an Administrative Project Coordinator to oversee administrative operations and coordinate projects. The role includes light reception duties and liaison between field and project management to ensure compliant project files, while maintaining discretion and professionalism.

The position supports both office and field teams with varied tasks and requires strong organizational skills, integrity, and excellent communication.

Qualifications

• 3+ years experience in office administration handling confidential information.
• Excellent written and verbal communication skills.
• Reliable with strong organization and integrity.
• Ability to multitask and prioritize independently.

Responsibilities

• Assist in coordinating meetings and events, including lunch orders.
• Organize and secure office supplies and safety equipment; manage deliveries.
• Coordinate fleet vehicles and support field/office staff with ad-hoc tasks.
• Set up project sites and collect subcontractor information for new projects.
• Assist with subcontractor insurances and project signage/orders.
• Manage closeout docs: O&M submittals, warranty letters, and payroll reporting.

Skills

Office administration

Communication

Organization

Independent work

Problem solving

Education

Business degree

Tools

Procore

Bluebeam

Textura

Docusign

Microsoft Outlook

Microsoft Teams

Job description

CORE Construction in Emeryville, CA is seeking an Administrative Project Coordinator to oversee administrative operations and coordinate projects. The role includes light reception duties and liaison between field and project management to ensure compliant project files, while maintaining discretion and professionalism.

The position supports both office and field teams with varied tasks and requires strong organizational skills, integrity, and excellent communication.