Project Office Manager

FlatironDragados; Dayton (OH); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Comprehensive compensation package

401(k)/RRSP

Medical/Extended Health Care, Dental,

Wellness benefits & Employee Support

Tuition Reimbursement Program

Job summary

FlatironDragados is seeking a Project Office Manager in Dayton, OH to oversee office administration, facilities management and employee support for an Advanced Technology project. The role is full-time on-site, supporting data center market segments and collaborating with industry experts.

The ideal candidate has 3+ years in construction admin, strong MS Office skills, and experience with invoicing, payroll and compliance. EEO and payroll duties are part of the responsibilities.

Qualifications

• 3+ years administrative experience in construction industry.
• Advanced knowledge of construction industry procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite (Word, PowerPoint, Outlook and Excel).
• Proven initiative, organization and self-prioritization; confidential handling.

Responsibilities

• Supports onboarding and orientation for new hires, including drug screenings and documentation.
• Enters data and reconciles invoices and POs in procurement system; liaises with vendors and subcontractors.
• Enters equipment time and usage data for weekly/monthly reporting.
• Supports daily office administration and employee inquiries with HR/payroll.
• Coordinates asset distribution and tracking for the project group.
• Receives calls, mail and packages; directs to appropriate person with courtesy.
• Orders office supplies and manages facilities maintenance and repairs.
• Oversees EEO compliance trainings and communications (US Only).
• Collects and processes Craft payroll weekly for regulatory submissions.

Skills

Administrative experience

MS Office Suite

Data entry

Communication

Education

High School Diploma or GED

Tools

Procurement software

Payroll software

HRIS

Job description

Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Project Office Manager, you will manage office administration, facilities management and employee support for a project site, ensuring smooth operations.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

This is a full‑time position supporting an Advanced Technology project, which includes out Data Center market segments.

What You Will Be Doing

• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first‑day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
• Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
• Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.

What We Are Looking For

• High School Diploma or GED required.
• 3+ years administrative experience in construction industry required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
• Knowledge of union and certified payroll requirements and record keeping preferred.

Why work for us

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $25.00/Hr.

Salary Max

USD $35.00/Hr.