Office Manager III

Fluor; Honolulu (HI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

EAP

Disability

Life insurance

AD&D

Voluntary benefits

401(k) with company match

Training & development

Job summary

Fluor in Honolulu is seeking an experienced Construction Office Manager III to support a medium-size project with administrative, accounting and HR functions. You will oversee office operations, timekeeping, payroll, and related administration to ensure timely, accurate processing and compliance.

The ideal candidate communicates clearly with diverse stakeholders, pays close attention to detail, and can learn and apply applicable laws, policies and guidelines in a fast-paced environment.

Qualifications

• Accredited four (4) year degree or global equivalent in applicable field of study and six (6) years of work‑related experience or a combination of education and directly related experience equal to ten (10) years if non‑degreed.
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
• Job related technical knowledge necessary to complete the job.
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines.
• Ability to attend to detail and work in a time‑conscious and time‑effective manner.

Responsibilities

• Manage the administrative functions of a project including office space, office services, minor field accounting, timekeeping, payroll, and human resources functions.
• Educate all employees on personnel policies (e.g., harassment, Equal Employment Opportunity (EEO), substance abuse, open door policy, etc.); perform investigations as required and notify project management of complaints and recommendations to resolve complaints and potential complaints.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines.
• Other duties as assigned.
• Standard work week is 40 hours, with the potential for up to 60 hours per week in a fast‑paced environment.

Skills

Effective communication

Attention to detail

Time management

Payroll knowledge

Education

Accredited four-year degree

Job description

Overview

Typically provides administrative, accounting, human resource, and other support to the project for all departments and personnel. This position is usually assigned to a medium‑size project or assists on larger projects. The role may be referred to as Construction Office Manager III.

Responsibilities

• Manage the administrative functions of a project including office space, office services, minor field accounting, timekeeping, payroll, and human resources functions.
• Educate all employees on personnel policies (e.g., harassment, Equal Employment Opportunity (EEO), substance abuse, open door policy, etc.); perform investigations as required and notify project management of complaints and recommendations to resolve complaints and potential complaints.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines.
• Other duties as assigned.
• Standard work week is 40 hours, with the potential for up to 60 hours per week in a fast‑paced environment.

Notice to Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates

Must be authorized to work in the country where the position is located.

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and six (6) years of work‑related experience or a combination of education and directly related experience equal to ten (10) years if non‑degreed; some locations may have additional or different qualifications in order to comply with local requirements.
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
• Job related technical knowledge necessary to complete the job.
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines.
• Ability to attend to detail and work in a time‑conscious and time‑effective manner.

Other Job Requirements

• Receive field material and prepare receiving reports.
• Process and verify all I‑9's on site.
• Potentially process payrolls for other smaller sites.

Preferred Qualifications

Project experience of six (6) to ten (10) years.

Benefits

• Medical, dental and vision plans.
• EAP.
• Disability coverage.
• Life insurance.
• AD&D.
• Voluntary benefit plans.
• 401(k) with a company match.
• Training and development courses.

Diverse Workforce

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.