Project Coordinator

Carrier; Addison (TX); On-site; USD 64,500 - 129,500; Full time

Benefits offered by this job

Health Care Benefits

Retirement Benefits

Paid vacation days

Tuition Assistance

Job summary

Carrier is seeking a skilled Project Coordinator in Addison, Texas to support mission-critical projects by managing project billing and ensuring financial operations run smoothly. The ideal candidate will have a strong background in communications, with robust organizational skills to handle multiple tasks effectively.

Applicants should have at least 5 years of experience in operations support and 2 years in project forecasting. A comprehensive benefits package is offered, including health care, retirement benefits, and paid leave.

Qualifications

• 5+ years of work experience in supporting operations or service teams.
• 2+ years of experience in project forecasting or project budget analysis.

Responsibilities

• Create accurate AIA invoices or service billings monthly.
• Work with customers for collecting payments and resolving disputes.
• Assist in subcontractor communication and maintain records.

Skills

Project billing

Communication skills

Financial operations

Task management

Education

High School Diploma or GED

Bachelor’s degree in business, accounting, or finance (preferred)

Tools

Salesforce

Microsoft Dynamics (MSD)

SAP

Ariba

Microsoft Office Suite

Job description

About the Position

We are seeking a skilled and reliable Project Coordinator to join our team, supporting our mission‑critical projects. The ideal candidate will have a strong background in project billing, excellent communication skills, financial operations, and the ability to manage multiple tasks efficiently. The Project Coordinator will need to be available to work across all time zones, with a preference for candidates located in the Mountain time zone.

Key Responsibilities

• Create accurate AIA invoices or service billings monthly per customer invoicing schedules and/or requirements (Lien Waivers, Sworn Statements, Stored Materials, etc.) and upload as required to third‑party systems.
• Work with customers and the collections/cash application department for collecting payments, cash application support, unapplied cash cleanup, and resolving disputes.
• Work closely with internal staff to resolve any project‑related issues and concerns.
• Assist in subcontractor communication, including subcontract lien waivers, resolution of open payable issues, certified payroll, etc.
• Verify data entry and monitor the maintenance of records.
• Maintain and update information in customer and vendor files up to and including address changes, pricing, products, delivery instructions, or other customer notes as needed.
• Oversee OCIP/CCIP process, as well as timesheet/payroll submission through MSD and assist with prevailing wage requirements.
• Assist in ad‑hoc/non‑standard SOV creation as needed.
• Work under moderate supervision to support operational, sales, and customer‑specific nuances for compliance and support.

Required Qualifications

• High School Diploma or GED.
• 5+ years of work experience in supporting operations or service teams.
• 2+ years of experience in project forecasting or project budget analysis.

Preferred Qualifications

• Bachelor’s degree, preferably in business, accounting, or finance.
• HVAC or construction industry experience.
• Experience with Salesforce, Microsoft Dynamics (MSD), SAP, and Ariba.
• Knowledge and experience in Microsoft Office Suite (Word, Excel, etc.).
• Excellent communication, both written and oral.
• Ability to build strong relationships across functions.
• Ability to work and adapt in a dynamic evolving work environment.

Pay Range

The annual salary for this position is between $64,500.00 and $129,500.00 annually. Factors that may affect pay within this range include, but are not limited to, skills, education, experience, and other unique qualifications of the successful candidate.

Other Compensation

This position may be entitled to short‑term cash incentives, subject to plan requirements.

Benefits

• Health Care Benefits: Medical, Dental, Vision; Wellness incentives
• Retirement Benefits
• Time off and Leave: Paid vacation days (up to 15 days); paid sick days (up to 5 days); paid personal leave (up to 5 days); paid holidays (up to 13 days); birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty leave; military leave; purchased vacation
• Disability: Short‑term and long‑term disability
• Life Insurance and Accidental Death and Dismemberment
• Tax‑Advantaged Accounts: Health Savings Account; Health Care Spending Account; Dependent Care Spending Account
• Tuition Assistance

EEO Statement

Carrier is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status or any other applicable state or federal protected class. Carrier provides affirmative action in employment for qualified individuals with a disability and protected veterans in compliance with section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. If you require a reasonable accommodation to complete the application process, participate in an interview, or otherwise engage in the hiring process, please contact us at [e-mail]. We will make every effort to meet your needs in accordance with applicable laws.