Project Management Admin & Coordination Specialist

The Alliance Center; Denver (CO); On-site; USD 52,000 - 86,000; Full time

Job summary

Stantec is seeking a Project Manager Assistant to support Project Managers with day-to-day administration, invoicing, scheduling, and cost tracking across engineering projects.

You will handle contract documents, client communications portals, and maintain project files while working independently in a fast-paced environment.

This role emphasizes coordination, data entry, and compliance with quality systems like ISO-9001, with opportunities to grow within a global engineering firm.

Qualifications

• Ability to multi-task in a fast-paced environment and prioritize tasks.
• Excellent interpersonal and communication skills with all levels of staff.
• Strong English written and verbal communication.
• Ability to quickly learn new software applications and maintain confidentiality.
• Flexible hours and initiative to support project delivery.

Responsibilities

• Support project setup and financial tracking for multiple projects.
• Administer contracts from initialization to close-out.
• Prepare and manage project documentation, invoices, and reports.
• Coordinate with PMs and clients on proposals, revisions, and approvals.
• Maintain project files and assist with ISO-9001 and audits.

Skills

Multitasking

Communication skills

English proficiency

Confidentiality

Planning & organizing

Education

Bachelor's degree or equivalent in related field

Minimum 5 years relevant work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Stantec is seeking a Project Manager Assistant to support Project Managers with day-to-day administration, invoicing, scheduling, and cost tracking across engineering projects.

You will handle contract documents, client communications portals, and maintain project files while working independently in a fast-paced environment.

This role emphasizes coordination, data entry, and compliance with quality systems like ISO-9001, with opportunities to grow within a global engineering firm.