Project Management Support Specialist

®; Reno (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

Stantec’s Buildings team is seeking a Project Manager Assistant to support Project Managers with day-to-day administration, invoicing, scheduling and cost management on a range of engineering projects.

This role focuses on non-technical aspects, works with PMs and subconsultants, and offers exposure to a growing advanced manufacturing sector within a global design practice. Reno, NV location emphasizes onsite collaboration.

Qualifications

• Proficiency with MS Office suite including Word, Excel, PowerPoint, and Acrobat
• Ability to multi-task and prioritize in a fast-paced environment
• Strong interpersonal and communication skills in English
• Maintain confidentiality and handle sensitive information
• Proactive mindset to support project delivery

Responsibilities

• Enter and maintain opportunities in Pipeline
• Track proposals through approval cycles and follow up with PMs/sub-consultants
• Manage contract status from initiation to close-out including legal reviews
• Adhere to Signing Authority Matrix and PM Framework requirements
• Prepare contract documents, letters, or reports as assigned
• Coordinate subconsultant pre-qualification processes
• Learn client communication portals for contracts and invoices
• Act as point person for insurance requirements
• Support HSSE compliance and project audits
• Assist with project set-ups and staffing resource entries
• Code invoices and liaison with sub-consultants on revisions
• Receive information from reports, spreadsheets, emails, and meetings
• Develop knowledge of Oracle PM Dashboard
• Support RFIs and submittals tracking
• Assist with change orders and project closeout

Skills

Multi-tasking

Interpersonal skills

English communication

Confidentiality

Initiative

Education

Related degree or diploma

2 years relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Stantec’s Buildings team is seeking a Project Manager Assistant to support Project Managers with day-to-day administration, invoicing, scheduling and cost management on a range of engineering projects.

This role focuses on non-technical aspects, works with PMs and subconsultants, and offers exposure to a growing advanced manufacturing sector within a global design practice. Reno, NV location emphasizes onsite collaboration.