Project Coordination & Office Operations Specialist

Stantec; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

Job summary

Stantec’s San Antonio office seeks a detail-oriented administrative professional for full-time, in-person support. You will coordinate project documentation, assist project managers, and maintain a professional reception area while handling office operations and events.

The role emphasizes organization, communication, and collaboration with cross-functional teams in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2+ years of experience in project coordination, administrative, or office support roles.
• Experience in consulting, engineering, architecture, or professional services environment is an asset.

Responsibilities

• Coordinate project documentation, including RFIs, submittals, meeting minutes, and deliverables tracking.
• Support project managers with schedules, reporting, invoicing coordination, and project setup requirements.
• Maintain document control systems, ensuring accuracy and compliance with company standards.
• Provide front desk coverage, greet visitors, manage calls, and maintain a professional reception area.
• Coordinate office vendors, supplies, and facilities-related needs.
• Organize meetings, events, and team activities including scheduling and logistics.

Skills

Project coordination

Office administration

Microsoft Office

Documentation management

Communication

Education

Bachelor’s degree or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

Stantec’s San Antonio office seeks a detail-oriented administrative professional for full-time, in-person support. You will coordinate project documentation, assist project managers, and maintain a professional reception area while handling office operations and events.

The role emphasizes organization, communication, and collaboration with cross-functional teams in a fast-paced environment.