Project Admin & Scheduling Coordinator

Stantec; Phoenix (AZ); In loco; USD 74.000 - 108.000; Tempo pieno

Descrizione del lavoro

Stantec’s Buildings team seeks a Project Manager Assistant to work with Project Managers on day-to-day administration, invoicing, scheduling, and cost control for projects in the United States. This role handles non-technical tasks to enable PMs to focus on technical project delivery across the advanced manufacturing sector.

The PMA will learn and apply Stantec’s processes, manage documentation, and coordinate with clients and sub-consultants.

Competenze

• The position requires the incumbent to have knowledge of a variety of computer software, specifically, Microsoft Word, Microsoft Excel, Microsoft Power Point, and Adobe Acrobat.
• Minimum of 5 years of relevant work experience.
• Excellent interpersonal skills and ability to interact with all levels of staff and management.
• Strong command of the English language in documentation with excellent communication skills.
• Ability to quickly learn new software applications to improve speed in delivering final product.

Mansioni

• Assist PMs with project setup and financial tracking.
• Administering contracts from initialization to close-out.
• Responsible for tracking/logging the status of proposals and contracts throughout the approval cycle.
• Creating and updating Project Setup Forms, Project Implementation Plans, and Project Files.
• Prepare contract documents, letters, or reports as assigned.
• Learn client communication portals for transmittal of documents and invoices.
• Code invoices, verify budgets on tasks and coordinate with sub-consultants on revisions.
• Review proposals and contracts to understand scope, schedule, fees, and conditions.
• Support ISO-9001 Quality Management System compliance and audits.
• Track staffing resource assignments in internal tools.

Conoscenze

Multi-tasking

Prioritization

Interpersonal skills

English documentation

Adaptability

Initiative

Formazione

Degree/diploma/certificate or equivalent

Strumenti

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Descrizione del lavoro

Stantec’s Buildings team seeks a Project Manager Assistant to work with Project Managers on day-to-day administration, invoicing, scheduling, and cost control for projects in the United States. This role handles non-technical tasks to enable PMs to focus on technical project delivery across the advanced manufacturing sector.

The PMA will learn and apply Stantec’s processes, manage documentation, and coordinate with clients and sub-consultants.