Public-Sector Project Controls & Contracts Lead

Stantec; Eureka (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid holidays

Job summary

Stantec is seeking a Project Controls Coordinator-Contract Administrator to ensure contract and financial compliance on government and public-agency projects. You will work with Project Management, Project Controls, Project Accounting, and Marketing to minimize risk and support delivery.

The role requires interpreting contracts, preparing documentation, and maintaining billing records, with strong analytical and communication skills across multiple teams.

Qualifications

• Knowledge of consulting and/or public-agency contract administration and applicable procurement laws, rules, and regulations.
• Ability to interpret and apply policies, procedures, contracts, budgets, and cost or pricing information.
• Experience preparing contract documentation and proposal responses.
• Strong analytical, negotiation, issue-resolution, and written and verbal communication skills.
• Ability to work professionally across Stantec teams and with client staff.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Ensures contract compliance with state and federal requirements across prime contracts, task orders, amendments, and modifications.
• Tracks and reports on project cost performance.
• Prepares month-end reports for project management and clients.
• Provides contract compliance guidance to project teams.
• Coordinates with Project Controls and Project Accounting to confirm invoices align with contractual requirements and approved rates.
• Maintains complete, accurate billing support, financial exhibits, client forms, and other documentation as required.
• Supports Project Manager and/or Project Controller with other project related tasks.
• Leads coordination of subconsultant compliance activities, including approvals, insurance, funding limits, and required documentation.
• Tracks subconsultant contractual obligations in coordination with the project team.
• Reviews and tracks subconsultant invoices and contractual obligations in coordination with the project team.
• Supports with cost or pricing input for proposals, task-order pursuits, and client submittals.
• Identifies and escalates compliance risks and supports corrective actions.
• Maintains organized, auditable contract and financial records in accordance with client and company standards.

Skills

Contract administration

Financial compliance

Analytical skills

Negotiation

Education

Bachelor's degree or equivalent in business/PM/finance

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Stantec is seeking a Project Controls Coordinator-Contract Administrator to ensure contract and financial compliance on government and public-agency projects. You will work with Project Management, Project Controls, Project Accounting, and Marketing to minimize risk and support delivery.

The role requires interpreting contracts, preparing documentation, and maintaining billing records, with strong analytical and communication skills across multiple teams.