Project Management Assistant: Design Studio Support

Stantec; Houston (TX); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

Vacation time

Job summary

Stantec’s Buildings team seeks an organized Project Manager Assistant in Houston, TX to provide administrative support to leadership and project managers, manage documents, schedules, and reporting. The role requires collaboration with studio members and handling diverse duties to maintain project workflows.

You will be responsible for data entry, reporting, proposal support, and onboarding new staff, contributing to efficient project delivery and adherence to Stantec standards.

Qualifications

• Associates degree or higher required.
• 3+ years in a professional consulting office environment.
• Professional experience in architecture/engineering/planning industry preferred.
• Strong data manipulation and reporting capabilities.

Responsibilities

• Provides dedicated administrative support to multiple studio leaders and project managers.
• Develops and edits specification documents.
• Enters data and produces, analyzes, and distributes reports.
• Assists PM’s with WIP documentation.
• Utilizes a variety of software programs to produce and manage deliverables.
• Partners with studio members to enter and track project schedules and deliverables.
• Assists with expense reporting.
• Assists with proposal writing process.
• Documents Pipeline opportunity;
• Assists with report and drawing quality control processes.
• Schedules and facilitates meetings, travel, and events.
• Provides onboarding training to new studio staff members.
• Handles special projects in support of studio and BC objectives.
• Assists with state agency HHSC/TDLR registrations and plan reviews.
• Assists project setup forms with input from PM and submits.

Skills

Microsoft Office suite

Excel

Outlook

Word

SharePoint

Data analysis

Written and verbal communication

Project coordination

Education

Associates degree or higher in a related field

3+ years in professional consulting environment

Tools

MS Project

Microsoft Office

SharePoint

Job description

Stantec’s Buildings team seeks an organized Project Manager Assistant in Houston, TX to provide administrative support to leadership and project managers, manage documents, schedules, and reporting. The role requires collaboration with studio members and handling diverse duties to maintain project workflows.

You will be responsible for data entry, reporting, proposal support, and onboarding new staff, contributing to efficient project delivery and adherence to Stantec standards.