Project Intake Coordinator II

Sam Houston State University; Huntsville (TX); On-site; USD 65,000 - 75,000; Full time

Job summary

Sam Houston State University is seeking a Project Intake Coordinator II to manage advanced professional work in the Division of Information Technology. You will independently manage intake queues, conduct structured discovery with requestors, and produce concise intake summaries with scope statements.

Responsibilities include coordinating triage sessions, identifying bottlenecks, suggesting process improvements, and guiding staff toward timely, informed decisions.

Qualifications

• Bachelor's degree in Business Administration, Information Technology, Communications, or related field.
• Two years of experience in project coordination, intake facilitation, or related areas.
• Experience in a state institution of higher education is desirable.

Responsibilities

• Independently manages assigned intake queues and conducts structured discovery with requestors.
• Produces clear intake summaries and initial scope statements for leadership guidance.
• Facilitates intake triage sessions and raises clarifying questions for better routing and prioritization.
• Identifies bottlenecks and recommends process improvements to streamline the intake pipeline.

Skills

Project coordination

Business analysis

Stakeholder management

Communication

Education

Bachelor's degree

Job description

Requisition:

202600329S

Title:

Project Intake Coordinator II

FLSA status:

Non-Exempt

Hiring Salary:

This position is a pay grade 14. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category:

Technical/Para-Professional

Department:

Business Technology Solutions

Division:

Information Technology

Open Date:

10/15/2026

Open Until Filled:

Yes

Educational and Experience Requirement:

Bachelor’s degree in Business Administration, Information Technology, Communications, or related field. Two years of experience in project coordination, intake facilitation, business analysis, or related areas. Experience in a state institution of higher education is desirable. Additional education may be considered in lieu of experience.

Nature & Purpose of Position:

Performs advanced professional work independently qualifying, documenting, and advancing technology project requests through the Division of Information Technology’s intake pipeline, ensuring that leadership has the information needed to make well-informed prioritization and routing decisions.

Primary Responsibilities:

Independently manages assigned intake queues, conducting structured discovery conversations with requestors to clarify business need, anticipated scope, urgency, stakeholder impact, and strategic alignment prior to triage. Produces clear, concise intake summaries and initial scope statements that give the Director of Project Delivery and the AVP for Innovation the context needed to prioritize, defer, or redirect submissions. Facilitates or co-facilitates intake triage sessions, presenting request summaries and raising clarifying questions that enable well-reasoned routing and prioritization decisions. Monitors the intake pipeline for bottlenecks, stalled submissions, and requestor communication gaps, resolving issues proactively within established service standards. Identifies recurring patterns in request types, submission quality, and triage outcomes, and recommends intake process improvements to the Director of Business Technology Solutions. Maintains and improves intake qualification criteria, templates, and procedural documentation. Provides guidance and informal mentorship to Project Intake Coordinator I staff. Ensures compliance with applicable institutional policies and divisional directives. Performs other related duties as assigned.

Other Specifications:

Requires advanced knowledge of project intake, coordination, workflow management, and customer service practices. Requires strong analytical, organizational, facilitation, interpersonal, written, and verbal communication skills with the ability to assess business needs, clarify project scope and impact, and synthesize complex information into clear and actionable summaries. Must be able to independently manage multiple requests and priorities, identify intake issues and trends, and recommend process improvements. Requires sound professional judgment in qualifying requests, determining information needed for effective triage, and identifying matters requiring escalation or leadership review. Must be able to facilitate discussions, communicate effectively with stakeholders at varying organizational levels, and establish productive working relationships with campus constituents and IT staff. Requires the ability to develop and maintain intake criteria, templates, procedures, and other process resources and provide guidance and review to less experienced staff. Requires proficiency with project tracking, workflow management, collaboration, and standard office tools relevant to the position.

Full Time Part Time:

Full Time

Quicklink:

https://shsu.peopleadmin.com/postings/48951

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report