Administrative Coordinator II (Part-Time, Temporary)

Sam Houston State University; Huntsville (TX); On-site; USD 28,000 - 39,000; Part time

Job summary

Sam Houston State University is seeking an Administrative Coordinator II (Part-Time, Temporary) to support the Office of the Dean in the College of Science and Engineering Technology. This non-benefits eligible position is hourly, part-time (19 hours or less per week) and expected to end on or before 12/31/2026.

Specific hours and workdays will be determined. The role requires a Bachelor’s degree and at least three years of administrative experience; higher education experience is desirable.

Qualifications

• Bachelor's degree required; three years relevant administrative experience or related field experience.
• Experience in Higher Education desirable.

Responsibilities

• Performs advanced administrative support duties for the Office of the Dean in the College of Science and Engineering Technology.
• Collects, reconciles, and maintains complex data; coordinates and implements departmental processes.
• Monitors budgets, accounts, and expenditures; monitors project timelines and identifies issues.
• Prepares financial and statistical reports; plans and coordinates events.
• Oversees website; reviews, revises, and interprets policies and procedures.
• Directs assignments of clerical staff and evaluates progress and deadlines.

Education

Bachelor's Degree in related field

Job description

Title:

Administrative Coordinator II (Part-Time, Temporary)

FLSA status:

Non-Exempt

Hiring Salary:

This position is a pay grade 10. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf.
This is a part-time, hourly, temporary, non-benefits eligible position, working 19 hours or less per week, expected to end on or before 12/31/2026. Continuation of the position is contingent upon continued funding. Specific hours and workdays to be determined.

Occupational Category:

Technical/Para-Professional

Department:

Office of the Dean - College of Science and Engineering Technology

Division:

Division of Academic Affairs

Open Date:

10/13/2026

Open Until Filled:

Yes

Educational and Experience Requirement:

Bachelor's Degree in related field. Three years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Performs advanced administrative support duties for the Office of the Dean in the College of Science and Engineering Technology.
This is a part-time, hourly, temporary, non-benefits eligible position, working 19 hours or less per week, expected to end on or before 12/31/2026. Continuation of the position is contingent upon continued funding. Specific hours and workdays to be determined.

Primary Responsibilities:

Performs administrative support duties. Collects, reconciles, and maintains complex data. Coordinates and implements departmental processes. Monitors budgets, accounts, and expenditures. Monitors project timelines and identifies issues. Prepares financial and statistical reports. Plans and coordinates events. Develops, coordinates, and implements assigned processes. Oversees website. Reviews, revises, and interprets policies and procedures. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence. Orders and maintains supply inventory. Handles P-Card purchases and monitors expenses. Coordinates and supervises program activities. Conducts research for preparation and dissemination of information. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Serves as liaison and maintains contacts with other University departments, students, faculty, staff, alumni, government officials, and distinguished guests. Designs and prepares reports and publications for distribution within the department, college, or division. Recommends to the supervisor internal policies and procedures, clerical functions, and work-flow to ensure effective and efficient operation. Directs assignments of clerical staff and determines work priorities and evaluates progress and deadlines. Performs other duties as assigned.

Other Specifications:

Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.

Full Time Part Time:

Part Time Temporary

Quicklink:

https://shsu.peopleadmin.com/postings/48926

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report