Project HR-Field Coord

Prince; Naples (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Prince in Naples, FL is seeking an experienced administrative assistant to support our project teams and field offices. The role requires strong organization, bilingual communication, and meticulous document control.

You will handle onboarding, invoicing, routing of documents, and coordination with vendors while maintaining confidentiality and helping keep SharePoint records up to date. Proficiency with Microsoft Office and excellent interpersonal skills are essential.

Qualifications

• Two years of administrative or customer service experience.
• Proficient in Microsoft Office software.
• Excellent interpersonal and communication skills in English and Spanish.
• Organized and able to multitask with accuracy.
• Must maintain confidentiality of all documents and processes.

Responsibilities

• Communicate job site issues to project team.
• Process invoices and route documents internally and externally.
• Coordinate HR onboarding of new hires and conduct weekly new hire orientations.
• Prepare field purchase orders and assist with safety program documentation as needed.
• Maintain document control and upload records to SharePoint.
• Assist engineers with preparation of pre-bid packages and expense reports.

Skills

Bilingual English/Spanish

Tools

Microsoft Office

Job description

• Effectively communicate job site issues to project team
• Process invoices
• Route documents, correspondence, both internally and externally
• Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records
• Responsibility for HR onboarding of new hires
• Prepare field purchase orders
• Conduct weekly new hire orientation
• Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
• Maintain document control, to include filing and uploading to SharePoint
• Assist the engineers with preparation of pre-bid packages
• Order all necessary supplies for the office
• Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury and other safety documentation as needed
• Create and assist employees with expense reports
• Keep accurate Certificate of Insurance records from vendors and subcontractors

Job Requirements

• At least two years working in an administrative or customer service environment
• Proficient in Microsoft Office software
• Must possess excellent interpersonal and communication skills in both English and Spanish
• Must be organized and be able to accomplish multiple tasks with accuracy and proficiency
• Must maintain the confidentiality of all documentation, information and company processes

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

DFWP/"EOE/AAP: Minorities/Females/Disabled/Vets"

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.