Field Office Manager

WHC Energy Services, LLC; United States; On-site; USD 60,000 - 95,000; Full time

Job summary

WHC Energy Services, LLC is seeking a Field Office Manager to oversee administrative, payroll, and operations support for field projects across multiple locations.

The role acts as the primary liaison between field teams and corporate departments, ensuring payroll accuracy, documentation, and compliant office operations while enabling field leaders to focus on construction priorities. Travel to project sites is required.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 3+ years of field office administration, payroll, or project support experience.
• Experience with large-scale construction, pipeline, power or industrial projects is a plus.

Responsibilities

• Oversee daily field office operations and ensure a professional, compliant environment.
• Process payroll and timekeeping, verify hours, per diem, and job coding accuracy.
• Assist onboarding/offboarding, benefits queries, and HR-related support for field personnel.
• Maintain project records, prepare reports, and liaise between field teams and corporate.
• Support audits, client requests, and site access documentation.

Skills

Payroll processes

Timekeeping systems

MS Office

Bilingual English/Spanish

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

COINS

Vista

Job description

Field Office Manager (Various Project Locations)

ROLE

WHC LLC (A Surerus Murphy Company)(WHC),isseekingto recruit aField Office Manager.The Field Office Manageris responsible foroverseeing the administrative, payroll, and operational support functions of a project field office. This role serves as the primary administrative liaison between the field team and corporate departments, ensuring compliance with company policies,timelyprocessing of payroll and documentation, and smooth day-to-day office operations. The Field Office Manager plays a critical role in supporting project execution by enabling field leadership to focus on construction and operational priorities.

KEY RESPONSIBILITIES

Field Office Operations

Manage daily operations of the field office, ensuring a professional, organized, and compliant work environment.

Coordinate office setup, supplies, equipment, and technology needs for project personnel.

Maintainaccurate and organized project records, files, and documentation.

Publishing andsubmitting weekly equipmentreport.

Payroll & Timekeeping

Collect, review, and submitemployee timesheetsin accordance withWHC Energy Services payroll deadlines and policies.

Verifyhours worked, per diem, travel time, and job coding accuracy.

Serve as the primary point of contact for payroll-related questions from field employees.

HR & Employee Support

Assistwith onboarding and offboarding of field personnel, including new hire paperwork, badge access, and orientation coordination.

Support compliance with company policies related to attendance, leave, and employee documentation.

Act as a liaison between field employees and corporate HR for benefits, employee relations, and policy questions.

Compliance & Reporting

Ensure compliance with WHC Energy Services policies, client requirements, and applicable labor regulations.

Track andmaintain required documentation such as certifications, training records, and site access requirements.

Prepare andsubmitroutine administrative and payroll reports asrequired.

Communication & Coordination

Serve as a key communication link between the project team, corporate payroll, HR, accounting, and operations.

Support project leadership with administrative needs, scheduling coordination, and document preparation.

Assistwith audits, inspections, and client requests related to administrative or payroll records.

Note: In addition to these duties personnelare required to carry out such other duties as may be reasonably required in order to support theobjectivesof the company.

POSITION REQUIREMENTS

Qualifications

High school diploma or equivalent required;associate or bachelor'sdegree preferred.

Experience

3+ years of experience in field office administration, payroll, or project support within construction, energy, or industrial environments.

Experience supporting large-scale construction, pipeline, power, or industrial projects.

Skills and Knowledge

Strong knowledge of payroll processes, timekeeping systems, and administrative procedures.

Proficiencyin Microsoft Office (Excel, Word, Outlook).

Bilingual (English/Spanish) a plus.

Familiarity with COINS, Vista, or similar construction payroll systems.

WORKING CONDITIONS

This position is field based and often works within remote project locations. Travel and/or living in temporaryaccommodationis required.

REPORTING RELATIONSHIPS

The Field Office Manager reports to the Project Controls Coordinator.

EEO Statement

WHC Energy Services is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, gender identity, or any other characteristic protected by law.

Department: Commercial/Project Controls
This is a project based position