Field Operations Admin & HR Onboarding Coordinator

Prince Contracting, LLC; Naples (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Prince Contracting, LLC in Florida seeks an organized administrative professional to support project teams, process invoices, route documents, and maintain files. The role requires fluent English and Spanish, and discretion with confidential information in a fast-paced environment.

You will assist with onboarding, prepare field purchase orders, coordinate safety documentation, and support engineers with pre-bid packages.

Qualifications

• Two years of administrative or customer service experience.
• Proficient in Microsoft Office.
• Excellent interpersonal and communication skills in English and Spanish.
• Organized with the ability to multitask and maintain confidentiality.

Responsibilities

• Communicate job site issues to the project team
• Process invoices
• Route documents and correspondence internally and externally
• Coordinate equipment transfers and maintain records
• HR onboarding of new hires
• Prepare field purchase orders
• Conduct weekly new hire orientation
• Maintain SharePoint document control
• Assist engineers with pre-bid packages
• Order office supplies
• Support safety program documentation
• Create and assist with expense reports
• Maintain insurance certificates from vendors

Skills

Bilingual English/Spanish

Tools

Microsoft Office

Job description

Prince Contracting, LLC in Florida seeks an organized administrative professional to support project teams, process invoices, route documents, and maintain files. The role requires fluent English and Spanish, and discretion with confidential information in a fast-paced environment.

You will assist with onboarding, prepare field purchase orders, coordinate safety documentation, and support engineers with pre-bid packages.