Human Resources and Administrative Coordinator

Confidential; Dayton (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Confidential is seeking an HR & Site Administrator to support the Human Resources function and daily site operations. The role handles new-hire entries, payroll processing, training data entry, onboarding support, and general admin for site leadership.

Travel planning, including international trips, and office management are also included. Candidates should have 0-3 years in admin/HR roles, strong organization, attention to detail, and proficiency with Microsoft Office; familiarity with HRIS,

Qualifications

• 0-3 years of administrative, office, HR, or similar support experience preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.

Responsibilities

• Complete new-hire system entries and maintain employee data.
• Ensure Payroll processing is completed for all employees.
• Enter training and development activity into the appropriate systems.
• Support onboarding documentation and administrative processes.
• Maintain accuracy and timeliness of HR transactions.
• Provide general administrative support to site leadership and coordinate travel arrangements.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

HRIS systems

Workday

ADP

Job description

The HR & Site Administrator provides administrative support to the Human Resources function and overall site operations. This position is responsible for the timely and accurate completion of new-hire and employee-related system transactions, training and development entries, and other HR administrative activities. The role also supports the day-to-day administrative needs of the facility by coordinating office and plant supplies, maintaining site amenities, processing expense reports, arranging visitor and management travel, including international travel, and providing general administrative support to site leadership. This position requires strong organization, attention to detail, follow-through, and the ability to manage multiple priorities while ensuring HR and site administrative activities are completed accurately and on time.

HR / Site Admin

• Complete all new-hire system entries
• Maintain employee data and records
• Ensure Payroll processing is completed for all employees
• Enter training and development activity into the appropriate systems
• Support onboarding documentation and administrative processes
• Maintain accuracy and timeliness of HR transactions
• Any other duties assigned

Site Administration

• Order and maintain office/site supplies
• Manage site orders for restocking conference rooms
• Maintain conference room cleanliness and organization
• Prepare and process expense reports
• Coordinate travel arrangements for site visitors
• Book domestic and international travel for site management
• Provide general administrative support to plant/site leadership

Requirements

• High school diploma or GED required; associate’s degree in business administration, Human Resources, or a related field preferred.
• 0-3 years of administrative, office, HR, or similar support experience preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy when entering and maintaining employee and business information.
• Strong follow-through and ability to independently track responsibilities through completion.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
• 1-2 years of experience with HRIS systems or Ability to learn and effectively use HRIS, expense, travel, and other company systems.
• Experience with Workday and ADP is a plus
• Strong written and verbal communication skills.
• Ability to professionally interact with employees, managers, visitors, vendors, and external partners.
• Ability to handle confidential and sensitive employees and business information appropriately.
• Ability to prioritize time-sensitive tasks and elevate issues when deadlines may not be met.
• Comfortable working in a fast-paced manufacturing environment and supporting multiple departments.
• Dependable, proactive, and customer-service oriented.