Project Funding Assistant

Suburban Consulting Engineers, Inc; New Jersey; Hybrid; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical Plan Options

Dental and Vision

Flexible Spending Accounts

401k Plan with Pretax and Roth

Voluntary Life Insurance

Voluntary Out of State Disability

SCE Paid Plans: Basic Group Life and A

AD&D and Long-Term Disability

Employee Assistance Program

Paid Time Off (PTO)

Company Holidays

SCE Perk Program

ERGs

Job summary

Suburban Consulting Engineers, Inc. in Flanders, NJ is seeking a Project Funding Assistant to support the Project Funding team.

You will assist the Project Funding Manager and Department Project Managers to meet Client project needs and audit milestones and deliverable requirements for each project. The role requires a Bachelor’s Degree in Business Administration, 5+ years of general business experience, proficiency in Microsoft Office Suite, and preferably experience with Deltek Vantagepoint.

Qualifications

• 5+ years general business experience.
• Bachelor’s Degree in Business Administration.
• Proficient in Microsoft Office Suite.
• Previous Architectural / Engineering or Construction industry experience preferred.
• Previous experience with Deltek Vantagepoint preferred.
• Possess a valid driver’s license.

Responsibilities

• Assist Project Funding Manager and Department Project Managers to meet Client project needs and audit milestones and deliverable requirements.
• Coordinate with specific departments and perform administrative quality assurance and quality control for all project milestones.
• Serve as Client liaison advising of necessary approvals and Client related deliverables.
• Maintain and track project authorizations, billed labor, payments, and change orders to monitor appropriations.
• Prepare and maintain funding forms and coordinate reimbursements / progress payments.

Skills

General business experience

A/E/Construction industry experience

Driver's license

Education

Bachelor’s Degree in Business Administration

Tools

Microsoft Office Suite

Deltek Vantagepoint

Job description

Title: Project Funding Assistant
Reports to: Project Funding Manager, Operations Manager, or Project Funding Administrator
Location: Flanders, NJ
Salary Range:$24-$34/hr, based on experience and qualifications
Status: Non-exempt, Full-Time

Brief Description:

The Project Funding Assistant position will work collaboratively as a member of the Project Funding team providing essential support to a variety of engineering departments in a fast-paced work environment. Candidate will assist the Project Funding Manager and Department Project Managers to meet Client project needs and audit the necessary milestones and deliverable requirements for each project including specific funding. Candidate will coordinate with specific departments and perform administrative quality assurance and quality control for all project related milestones necessary. He/she will also act as a Client liaison advising of necessary approvals and Client related deliverables.

Schedule:

Candidate can expect to work approximately 100% of their week in the Flanders, NJ office (hybrid arrangements will be reviewed following 90 days of employment). Company hours are Monday – Friday, 8am to 5pm.

Examples of work/duties:

General Funding:

• Align project authorizations with municipal finance appropriations process flow (i.e. general budget, operating, capital and/or capital or bond ordinances).
• Maintain a tally of incurred project costs to corresponding appropriations and communicate with SCE project team through each project milestone.
• Communicating with Client managers when additional funding appropriations are needed.
• Maintain status of all project authorizations, SCE billed labor, Construction payments, all Change Orders (CO) (SCE and Contractor) to track appropriations with relative Bond Ordinance amounts by project.
• Prepare and maintain active project Grant / Loan disbursement forms and coordinate with Clients for reimbursements / progress payments.
• Maintain Project Authorizations folder with applicable Engineering agreements and project related authorizations.

Advanced Administrative Support:

• Assist State Revolving Fund (SRF) PM’s with Construction Admin Oversight (SED compliance, BABA compliance, DEP Change Orders compliance, Closeout compliance)
• Collaborate with the Proposals group to assign appropriate bond ordinance numbers as reference to municipal CFO’s on outgoing proposals, to secure timely authorizations.
• Maintain all Funding marketing material current for use on qualifications packages, associated cover letters, and project profile sheets.
• Coordinate with Marketing Department the data collection needed for preparation and execution of constant contact and social media posts pertaining to any Funding related topics.
• Adapt to quick turnaround and last-minute changes for task deadlines.

Basic Operations Support:

• Provide VantagePoint support to SRF project PM or other project team members with:
  • Reconciliation and/or Analysis of Project Budgets as needed/requested from project team
  • Updated project status as applicable
• Assist PM’s with set-up, coordination and communication to Operations of necessary Work-at-Risk or Write-Off’s needed for any SRF project.

*Note: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

• Possess a valid driver’s license.
• 5+ years of general business experience.
• Bachelor’s Degree in Business Administration
• Proficient in Microsoft Office Suite.
• Previous Architectural / Engineering or Construction industry experience is preferred.
• Previous experience with Deltek Vantagepoint preferred.
• Medical Plan Options, Dental, and Vision.
• Flexible Spending Accounts.
• 401k Plan with Pretax and Roth Contribution Options. Discretionary Company Match (2025 Plan Year Match: 50% of employee contributions up to the IRS limit).
• Voluntary Life Insurance.Voluntary Out of State Disability.
• SCE Paid Plans: Basic Group Life Insurance and AD&D and Long-Term Disability for Full-Time Positions.
• Employee Assistance Program.
• Paid Time Off (PTO).
• Company Holidays.
• SCE Perk Program for Full-Time Positions.
• SCE Committees and Employee Resource Groups (ERGs).

Equal Employment Opportunity & Accessibility:

SCE is an Equal Opportunity Employer. SCE values the diversity of its workforce and takes steps to create and maintain an inclusive, non-discriminatory workplace where colleagues can effectively and efficiently utilize their skills and experience. SCE provides equal employment opportunities to all employees in accordance with applicable federal, state, or local laws. SCE makes employment decisions based on job-related experience and factors.

If you require a reasonable accommodation during the application process, please contact HR via email at [e-mail].

SCE is dedicated to advancing diversity, equity, and inclusion (DEI) by investing in and recognizing the contributions of all our employees. SCE takes pride in our diverse workforce and is dedicated to fostering an inclusive workplace where everyone can utilize their skills. Please visit our DEI Page here to learn more: Diversity, Equity, & Inclusion

“What I enjoy most about working at SCE is the diversity of projects and the unique challenges each one brings. Every project provides an opportunity to build on my skills, grow professionally, and gain new experience within the engineering field.”

“The Spirit of Collaboration is part of the fabric and culture at SCE! That is just one of the many qualities of this company and its employees that has made this chapter of my 30-year career so enjoyable and fulfilling.”

“I enjoy the nature of my work and the people I interact with on a daily basis. During my time here, I have felt respected and appreciated for everything I’ve contributed, every step of the way. Suburban caters to the needs of each individual to ensure they can do their job in the most efficient and detailed manner.”

— Cody Moore, GIS Office Dept.

“The culture at SCE is inclusive and team oriented. SCE clearly values all employees which is shown through committees, activities, team building events, company perk program, lunches, trainings, etc.”

“SCE provides its employees with many professional development opportunities such as training courses and certification programs. They value the importance of helping you hone in and grow your skills as an industry professional.”