PROJECT FUNDING ASSISTANT

SUBURBAN CONSULTING ENGINEERS, INC.; Flanders (NJ); Hybrid; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical Plan Options

Dental

Vision

Flexible Spending Accounts

401k Plan with Pretax and Roth

Discretionary Company Match

Paid Time Off (PTO)

Company Holidays

SCE Perk Program

Job summary

SUBURBAN CONSULTING ENGINEERS, INC. in Flanders, NJ is seeking a Project Funding Assistant to join the Project Funding team, supporting engineering departments in a fast-paced setting.

The role will collaborate with the Project Funding Manager and Department Project Managers to meet client project needs and ensure milestones and deliverables are properly funded. The ideal candidate will coordinate with various departments, perform QA/QC tasks for project milestones, and act as a client liaison

Qualifications

• 5+ years of general business experience.
• Bachelor’s Degree in Business Administration preferred.
• Proficiency with Microsoft Office Suite required.

Responsibilities

• Coordinate funding authorizations and track milestones with project teams.
• Audit project milestones and deliverables for funding accuracy.
• Coordinate with departments and Clients for reimbursements and approvals.
• Act as a liaison to Clients regarding necessary approvals and deliverables.

Skills

General business experience

Microsoft Office proficiency

Education

Bachelor's Degree in Business Administration

Tools

Deltek Vantagepoint

Microsoft Office Suite

Job description

Title

Project Funding Assistant

Reports to

Project Funding Manager, Operations Manager, or Project Funding Administrator

Location

Flanders, NJ

Salary Range

$24-$34/hr, based on experience and qualifications

Status

Non-exempt, Full-Time

Brief Description

The Project Funding Assistant position will work collaboratively as a member of the Project Funding team providing essential support to a variety of engineering departments in a fast-paced work environment. Candidate will assist the Project Funding Manager and Department Project Managers to meet Client project needs and audit the necessary milestones and deliverable requirements for each project including specific funding. Candidate will coordinate with specific departments and perform administrative quality assurance and quality control for all project related milestones necessary. He/she will also act as a Client liaison advising of necessary approvals and Client related deliverables.

Schedule

Candidate can expect to work approximately 100% of their week in the Flanders, NJ office (hybrid arrangements will be reviewed following 90 days of employment). Company hours are Monday – Friday, 8am to 5pm.

Examples Of Work / Duties

General Funding

• Align project authorizations with municipal finance appropriations process flow (i.e. general budget, operating, capital and/or capital or bond ordinances).
• Maintain a tally of incurred project costs to corresponding appropriations and communicate with SCE project team through each project milestone.
• Communicating with Client managers when additional funding appropriations are needed.

State & Federal Funding

• Maintain status of all project authorizations, SCE billed labor, Construction payments, all Change Orders (CO) (SCE and Contractor) to track appropriations with relative Bond Ordinance amounts by project.
• Prepare and maintain active project Grant / Loan disbursement forms and coordinate with Clients for reimbursements / progress payments.
• Maintain Project Authorizations folder with applicable Engineering agreements and project related authorizations.

Advanced Administrative Support

• Assist State Revolving Fund (SRF) PM’s with Construction Admin Oversight (SED compliance, BABA compliance, DEP Change Orders compliance, Closeout compliance)
• Collaborate with the Proposals group to assign appropriate bond ordinance numbers as reference to municipal CFO’s on outgoing proposals, to secure timely authorizations.
• Maintain all Funding marketing material current for use on qualifications packages, associated cover letters, and project profile sheets.
• Coordinate with Marketing Department the data collection needed for preparation and execution of constant contact and social media posts pertaining to any Funding related topics.
• Balance competing deadlines effectively.
• Meet aggressive task deadlines.
• Adapt to quick turnaround and last-minute changes for task deadlines.

Basic Operations Support

• Provide VantagePoint support to SRF project PM or other project team members with:
  • Reconciliation and/or Analysis of Project Budgets as needed/requested from project team
  • Updated project status as applicable
• Assist PM’s with set-up, coordination and communication to Operations of necessary Work-at-Risk or Write-Off’s needed for any SRF project.
• Note: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Requirements (education, Licensing, Certifications, Etc.)

• Possess a valid driver’s license.
• 5+ years of general business experience.
• Bachelor’s Degree in Business Administration
• Proficient in Microsoft Office Suite.
• Previous Architectural / Engineering or Construction industry experience is preferred.
• Previous experience with Deltek Vantagepoint preferred.

Benefits / Perks

• Medical Plan Options, Dental, and Vision.
• Flexible Spending Accounts.
• 401k Plan with Pretax and Roth Contribution Options. Discretionary Company Match (2025 Plan Year Match: 50% of employee contributions up to the IRS limit).
• Voluntary Life Insurance.
• Voluntary Out of State Disability.
• SCE Paid Plans: Basic Group Life Insurance and AD&D and Long-Term Disability for Full-Time Positions.
• Employee Assistance Program.
• Paid Time Off (PTO).
• Company Holidays.
• SCE Perk Program for Full-Time Positions.
• SCE Committees and Employee Resource Groups (ERGs).

Equal Employment Opportunity & Accessibility

SCE is an Equal Opportunity Employer. SCE values the diversity of its workforce and takes steps to create and maintain an inclusive, non-discriminatory workplace where colleagues can effectively and efficiently utilize their skills and experience. SCE provides equal employment opportunities to all employees in accordance with applicable federal, state, or local laws. SCE makes employment decisions based on job-related experience and factors.

If you require a reasonable accommodation during the application process, please contact HR via email at [e-mail].

E-Verify

Please note that SCE participates in E-Verify program. Please see applicable notice here: E-Verify Participation Poster English and Spanish

Diversity, Equity, And Inclusion

SCE is dedicated to advancing diversity, equity, and inclusion (DEI) by investing in and recognizing the contributions of all our employees. SCE takes pride in our diverse workforce and is dedicated to fostering an inclusive workplace where everyone can utilize their skills. Please visit our DEI Page here to learn more: Diversity, Equity, & Inclusion

Recruiting Agency Policy

We do not accept unsolicited resumes from recruitment agencies. Candidates submitted via recruiter will not be considered.