Project Folder & Milestone Coordinator

KirbyRisk; Indianapolis (IN); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical, RX, Dental, and Vision ins.

Life insurance & EAP

401(k) with company match & Profit-Sh

Paid Time Off

Job summary

Kirby Risk is seeking a Project Folder Coordinator in Indianapolis, IN to support our Project Management team by keeping project information accurate and accessible. You will manage the virtual folder site, organize project folders, monitor billing and milestones, and provide status updates to account managers and internal teams.

The role emphasizes collaboration across departments, on-site work, and a professional representation of Kirby Risk in all interactions with customers and vendors.

Qualifications

• College-level coursework or equivalent work experience.
• 2+ years of experience in electrical products sales, project coordination, or a related field.
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines.
• Excellent attention to detail and commitment to accuracy.
• Strong interpersonal, written, verbal, and customer service skills.
• Proficiency with Microsoft Office and the ability to learn new business software and systems.

Responsibilities

• Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date.
• Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards.
• Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing.
• Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders.
• Provide timely project status updates and reporting to account managers, inside sales teams, and management.
• Identify and report upcoming project opportunities through resources such as Dodge Reports.
• Collaborate across departments to ensure customer needs are met and projects remain on schedule.
• Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees.

Skills

Project coordination

Customer service

Organizational skills

Communication

Education

College-level coursework or equivalent experience

Tools

Microsoft Office

Job description

Kirby Risk is seeking a Project Folder Coordinator in Indianapolis, IN to support our Project Management team by keeping project information accurate and accessible. You will manage the virtual folder site, organize project folders, monitor billing and milestones, and provide status updates to account managers and internal teams.

The role emphasizes collaboration across departments, on-site work, and a professional representation of Kirby Risk in all interactions with customers and vendors.