Project Folder Coordinator - Indianapolis, IN

KirbyRisk; Indianapolis (IN); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical, RX, Dental, and Vision ins.

Life insurance & EAP

401(k) with company match & Profit-Sh

Paid Time Off

Job summary

Kirby Risk is seeking a Project Folder Coordinator in Indianapolis, IN to support our Project Management team by keeping project information accurate and accessible. You will manage the virtual folder site, organize project folders, monitor billing and milestones, and provide status updates to account managers and internal teams.

The role emphasizes collaboration across departments, on-site work, and a professional representation of Kirby Risk in all interactions with customers and vendors.

Qualifications

• College-level coursework or equivalent work experience.
• 2+ years of experience in electrical products sales, project coordination, or a related field.
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines.
• Excellent attention to detail and commitment to accuracy.
• Strong interpersonal, written, verbal, and customer service skills.
• Proficiency with Microsoft Office and the ability to learn new business software and systems.

Responsibilities

• Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date.
• Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards.
• Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing.
• Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders.
• Provide timely project status updates and reporting to account managers, inside sales teams, and management.
• Identify and report upcoming project opportunities through resources such as Dodge Reports.
• Collaborate across departments to ensure customer needs are met and projects remain on schedule.
• Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees.

Skills

Project coordination

Customer service

Organizational skills

Communication

Education

College-level coursework or equivalent experience

Tools

Microsoft Office

Job description

Project Folder Coordinator - Indianapolis, IN

Indianapolis, IN, USA

Job Description

Posted Thursday, July 23, 2026 at 4:00 AM

Project Folder Coordinator – Indianapolis, IN

Do you enjoy coordinating multiple projects, maintain accurate records, and collaborating with teams to ensure successful project execution?

At Kirby Risk, we are committed to helping our customers succeed through outstanding service, innovative solutions and strong partnerships.

What You’ll Do as a Project Folder Coordinator

Our Project Folder Coordinators play a key role in supporting our Project Management team and ensuring project information is accurate and accessible.

You’ll:

• Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date
• Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards
• Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing
• Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders
• Provide timely project status updates and reporting to account managers, inside sales teams, and management
• Identify and report upcoming project opportunities through resources such as Dodge Reports
• Collaborate across departments to ensure customer needs are met and projects remain on schedule
• Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees

What Makes You a Great Fit

• College-level coursework or equivalent work experience
• 2+ years of experience in electrical products sales, project coordination, or a related field
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
• Excellent attention to detail and commitment to accuracy
• Strong interpersonal, written, verbal, and customer service skills
• Professional phone etiquette and the ability to communicate effectively with a variety of audiences
• Proficiency with Microsoft Office and the ability to learn new business software and systems
• A collaborative, team-oriented mindset with a passion for continuous learning and improvement

What to Expect in This Role

• Primarily onsite, indoors, in an office environment utilizing standard office equipment
• Fast-paced, collaborative work environment supporting multiple projects and stakeholders
• Ability to perform essential functions of this onsite role in a work environment with a variation of noise levels to include moderate noise due machinery, heavy equipment, moving motorized vehicles, alarms, vibration, and general conversations
• Occasional travel may be required for training or visits to customer and Kirby Risk locations
• Schedule: Monday–Friday, regular business hours

Why Kirby Risk?

Founded in 1926, Kirby Risk is a trusted leader in electrical supply, manufacturing, and mechanical solutions. Our culture is built on hard-working, engaged people who treat each other—and our customers—with respect and urgency.

When you join Kirby Risk, you’re not just taking a job—you’re joining a company where you can build a career.

Benefits That Work for You

We provide a complete package designed to support your health, career, and future:

• Medical, RX, Dental, and Vision insurance
• Life insurance & Employee Assistance Programs
• 401(k) with company match & Profit Sharing
• Paid Time Off (PTO)

Ready to help customers keep their operations running at peak performance? Apply today and grow with Kirby Risk.

How to apply:

To be considered for this position, please apply online: https://www.kirbyrisk.com/careers . Email questions [e-mail]

WHEN APPLYING, PLEASE MENTION WHERE YOU SAW OUR AD

We will acknowledge all resumes received via email and respond to requests for help to complete your application.

Please note: You must have legal status that enables you to work in the U.S. We cannot obtain sponsorship. To be considered for a role, candidates must meet the minimum qualifications.

A Safe Workplace is a Drug-Free Workplace