Project Folder Coordinator - Indianapolis, IN

Kirby Risk; Indianapolis (IN); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life insurance

Tuition reimbursement

401(k) with match

Paid Time Off

Job summary

Kirby Risk is seeking a Project Folder Coordinator in Indianapolis, IN to support the Project Management team with accurate document control and timely communication. You will manage virtual project folders, ensure records are up to date, and coordinate with departments to keep projects on schedule.

The role requires 2+ years in electrical products sales or project coordination, strong organization, and excellent communication skills.

Qualifications

• College-level coursework or equivalent work experience.
• 2+ years of experience in electrical products sales, project coordination, or a related field.
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
• Excellent attention to detail and commitment to accuracy.
• Strong interpersonal, written, verbal, and customer service skills.
• Proficiency with Microsoft Office and the ability to learn new business software and systems.
• A collaborative, team-oriented mindset with a passion for continuous learning and improvement.

Responsibilities

• Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date.
• Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards.
• Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing.
• Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders.
• Provide timely project status updates and reporting to account managers, inside sales teams, and management.
• Identify and report upcoming project opportunities through resources such as Dodge Reports.
• Collaborate across departments to ensure customer needs are met and projects remain on schedule.
• Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Team collaboration

Education

College-level coursework or equivalent

Tools

Microsoft Office

Job description

Project Folder Coordinator – Indianapolis, IN

Do you enjoy coordinating multiple projects, maintain accurate records, and collaborating with teams to ensure successful project execution?

At Kirby Risk, we are committed to helping our customers succeed through outstanding service, innovative solutions and strong partnerships.

What You’ll Do As a Project Folder Coordinator

Our Project Folder Coordinators play a key role in supporting our Project Management team and ensuring project information is accurate and accessible.

• Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date
• Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards
• Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing
• Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders
• Provide timely project status updates and reporting to account managers, inside sales teams, and management
• Identify and report upcoming project opportunities through resources such as Dodge Reports
• Collaborate across departments to ensure customer needs are met and projects remain on schedule
• Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees

You’ll

• College-level coursework or equivalent work experience
• 2+ years of experience in electrical products sales, project coordination, or a related field
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
• Excellent attention to detail and commitment to accuracy
• Strong interpersonal, written, verbal, and customer service skills
• Professional phone etiquette and the ability to communicate effectively with a variety of audiences
• Proficiency with Microsoft Office and the ability to learn new business software and systems
• A collaborative, team-oriented mindset with a passion for continuous learning and improvement

What To Expect In This Role

• Primarily onsite, indoors, in an office environment utilizing standard office equipment
• Fast-paced, collaborative work environment supporting multiple projects and stakeholders
• Ability to perform essential functions of this onsite role in a work environment with a variation of noise levels to include moderate noise due machinery, heavy equipment, moving motorized vehicles, alarms, vibration, and general conversations
• Occasional travel may be required for training or visits to customer and Kirby Risk locations
• Schedule: Monday–Friday, regular business hours

Why Kirby Risk?

Founded in 1926, Kirby Risk is a trusted leader in electrical supply, manufacturing, and mechanical solutions. Our culture is built on hard-working, engaged people who treat each other—and our customers—with respect and urgency.

When you join Kirby Risk, you’re not just taking a job—you’re joining a company where you can build a career.

Benefits That Work For You

• Medical, RX, Dental, and Vision insurance
• Life insurance & Employee Assistance Programs
• Tuition reimbursement & on-the-job training
• 401(k) with company match & Profit Sharing
• Paid Time Off (PTO)

Please note: You must have legal status that enables you to work in the U.S. We cannot obtain sponsorship. To be considered for a role, candidates must meet the minimum qualifications.

Equal Opportunity Employer

Please get to know us at www.kirbyrisk.com. or via LinkedIn: https://www.linkedin.com/company/kirby-risk/

A Safe Workplace is a Drug-Free Workplace