Temp Project Coordinator — Facilities & Events

UAB group; Birmingham (AL); On-site; USD 25,000 - 33,000; Full time

Job summary

UAB Temporary Services is seeking a Project Administrator (Temp) to coordinate administrative, personnel and logistical support for ongoing department projects in Birmingham, Alabama. This role acts as a central contact for teams, clients and stakeholders and requires strong organizational skills.

The position involves submitting work orders, tracking expenditures, scheduling conference rooms, supporting events, and providing AV and testing supplies support onsite.

Qualifications

• Bachelor's degree in a related field and two (2) years of related experience required.
• Work experience may NOT substitute for education requirement.

Responsibilities

• Coordinates administrative, personnel and logistical support for ongoing department project(s) or major sub-component(s) thereof.
• Acts as a central point of contact for project teams, clients, and stakeholders.
• Submits work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications, and other campus entities and tracks them to completion.
• Prepares and processes Oracle requisitions and purchase orders; tracks expenditures and maintains simple financial records.
• Schedules SON conference rooms and classrooms and manages the SON Event Calendar.
• Maintains the SON remote equipment listing and ensures accuracy.
• Supports SON Events including pre-event planning, check-in, and post-event space resets.
• Assists with AV support in SON classrooms and conference rooms as needed, including after hours.
• Manages SON testing supplies and may back up other project administrators for testing laptops.
• Manages student print/copy/scan kiosk and troubleshoots issues; communicates with vendor and tracks issues to resolution.
• Escalates issues to the Manager of Facilities, Technical Operations; tracks project progress and overdue items.
• Notes minutes for SON Event Planning meetings and distributes them within agreed timelines.
• Coordinates access for students or visitors to SON areas as authorized.
• Maintains project documentation, registers, and filing systems; prepares and maintains project plans and reports.

Education

Bachelor's degree in a related field

Job description

UAB Temporary Services is seeking a Project Administrator (Temp) to coordinate administrative, personnel and logistical support for ongoing department projects in Birmingham, Alabama. This role acts as a central contact for teams, clients and stakeholders and requires strong organizational skills.

The position involves submitting work orders, tracking expenditures, scheduling conference rooms, supporting events, and providing AV and testing supplies support onsite.