Project Administrator (Temp)

University-of-Alabama,-Birmingha; Birmingham (AL); On-site; USD 25,000 - 33,000; Full time

Job summary

UAB Temporary Services is seeking a Project Administrator (Temp) to coordinate administrative, personnel and logistical support for ongoing department projects in Birmingham, Alabama. This role acts as a central contact for teams, clients and stakeholders and requires strong organizational skills.

The position involves submitting work orders, tracking expenditures, scheduling conference rooms, supporting events, and providing AV and testing supplies support onsite.

Qualifications

• Bachelor's degree in a related field and two (2) years of related experience required.
• Work experience may NOT substitute for education requirement.

Responsibilities

• Coordinates administrative, personnel and logistical support for ongoing department project(s) or major sub-component(s) thereof.
• Acts as a central point of contact for project teams, clients, and stakeholders.
• Submits work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications, and other campus entities and tracks them to completion.
• Prepares and processes Oracle requisitions and purchase orders; tracks expenditures and maintains simple financial records.
• Schedules SON conference rooms and classrooms and manages the SON Event Calendar.
• Maintains the SON remote equipment listing and ensures accuracy.
• Supports SON Events including pre-event planning, check-in, and post-event space resets.
• Assists with AV support in SON classrooms and conference rooms as needed, including after hours.
• Manages SON testing supplies and may back up other project administrators for testing laptops.
• Manages student print/copy/scan kiosk and troubleshoots issues; communicates with vendor and tracks issues to resolution.
• Escalates issues to the Manager of Facilities, Technical Operations; tracks project progress and overdue items.
• Notes minutes for SON Event Planning meetings and distributes them within agreed timelines.
• Coordinates access for students or visitors to SON areas as authorized.
• Maintains project documentation, registers, and filing systems; prepares and maintains project plans and reports.

Education

Bachelor's degree in a related field

Job description

Job Description - Project Administrator (Temp) (T240899)

Project Administrator (Temp) - ( T240899 )

Description

General Responsibilities

Coordinates administrative, personnel and logistical support for ongoing department project(s) or major sub-component(s) thereof. May provide specific technical support in area of expertise. Carries out established project objectives and directives. Work often consists of handling varied technical and/or administrative tasks. Assists researchers in research activities. May determine best approach to accomplish tasks but unusual problems are reviewed with Project Manager, Project Director or other superior.

Key Duties & Responsibilities

• Responsible for answering SON facilities office phone line, and then working with the SON facilities team, other SON departments, and other campus entities to triage/resolve caller problems/issues in a timely and efficient manner. Acts as a central point of contact for project teams, clients, and stakeholders.
• Responsible for submitting work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications, and a wide variety of other campus entities. This individual will also be responsible for managing and tracking these work orders through completion.
• Prepares and processes Oracle requisitions and purchase orders as authorized. Tracks project expenditures, verifies data for budget trackers, and maintains simple financial records.
• Under the direction of the Manager of Facilities, Technical Operations, this individual will serve as a point of contact for scheduling SON conference rooms and classrooms. This includes the management of the SON Event Calendar. Coordinates project schedules, resources, equipment, and information.
• Under the direction of the Manager of Facilities, Technical Operations, this individual will be responsible for maintaining the SON remote equipment listing and ensuring its accuracy.
• Provides significant support for SON Events. This may include a variety of tasks from all stages of the event such as: participating in pre-event planning activities, physically supporting the check in process or the event itself, and breaking down/resetting the space after the event for the next group.
• Works with the Project Administrator and Computer Technician to assist with AV support in SON classrooms and conference rooms on an as needed basis. This may include after hours or overtime work in unique situations.
• Responsible for managing SON testing supplies. This includes pencils, calculators, and any other supplies needed for SON testing.
• May serve as a backup for one of the SON project administrators for administering and collecting testing laptops during SON exams.
• Responsible for managing the student print/copy/scan kiosk and troubleshooting issues as they arise. This includes communicating with the vendor and tracking all issues until the kiosk is operational.
• Responsible for entering and tracking all reported issues to ensure completion. This includes escalating issues to the Manager of Facilities, Technical Operations when needed/appropriate. Tracks project progress, monitors action logs, and follows up on overdue items.
• Participates in SON Event Planning meetings, and is responsible for providing minutes to the meeting participants within the agreed upon timelines.
• Responsible for contacting SON Faculty and Staff when students or visitors need access or have meetings in areas of the SON they do not have authorization to.
• Maintains and updates project documentation, registers, and filing systems, ensuring records are accurate, current, and auditable. Prepares, organizes, and maintains project plans, reports, proposals, and other project paperwork. Handles document control and approvals.
• Breaks projects into manageable tasks, sets timeframes, and updates workflows.
• Performs other duties as assigned.

Pay Rate: $18.35-$23.85

Qualifications

Bachelor's degree in a related field and two (2) years of related experience required. Work experience
may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

Temporary Services

Job Category

UAB Temporary Services

Organization

114402000 Temporary Services

Employee Status

Temporary

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite