Project Administrator (Temp)

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 25,000 - 33,000; Full time

Job summary

University of Alabama at Birmingham (Temporary Services) is seeking a coordinator to provide administrative, personnel, and logistical support for department projects. You will coordinate work orders, budgets, scheduling, and AV needs across SON facilities, acting as a central liaison for teams and stakeholders.

The role includes event support, document control, and handling diverse tasks to keep projects on track.

Qualifications

• Bachelor's degree in a related field and two years of related experience required.
• Work experience may not substitute for education requirement.

Responsibilities

• Answer the SON facilities office phone line and triage/resolve caller problems efficiently. Act as central point of contact for project teams, clients, and stakeholders.
• Submit work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications, and others; manage and track through completion.
• Prepare and process Oracle requisitions and purchase orders; track expenditures and maintain simple financial records.
• Schedule SON conference rooms/classrooms; manage the SON Event Calendar and coordinate project schedules, resources, and equipment.
• Maintain SON remote equipment listing and ensure accuracy.
• Provide support for SON Events, including pre-event planning, check-in, and post-event setup.
• Provide AV support in SON classrooms and conference rooms, potentially after hours.
• Manage SON testing supplies and testing laptops during SON exams as needed.
• Manage student print/copy/scan kiosk and troubleshoot issues; coordinate with vendor to keep kiosk operational.
• Enter and track reported issues; escalate as needed; monitor progress and follow up on overdue items.
• Participate in SON Event Planning meetings and provide minutes within deadlines.
• Notify SON Faculty/Staff about access or meetings in restricted areas.
• Maintain project documents, records, and filing; prepare plans and reports; handle document control.
• Break projects into tasks with defined timeframes and update workflows.
• Performs other duties as assigned.

Skills

Project coordination

Administrative support

Facilities coordination

AV support

Education

Bachelor's degree in a related field

Tools

Oracle requisitions

Purchase orders

Job description

General Responsibilities

Coordinates administrative, personnel and logistical support for ongoing department project(s) or major sub-component(s) thereof. May provide specific technical support in area of expertise. Carries out established project objectives and directives. Work often consists of handling varied technical and/or administrative tasks. Assists researchers in research activities. May determine best approach to accomplish tasks but unusual problems are reviewed with Project Manager, Project Director or other superior.

General Responsibilities

Coordinates administrative, personnel and logistical support for ongoing department project(s) or major sub-component(s) thereof. May provide specific technical support in area of expertise. Carries out established project objectives and directives. Work often consists of handling varied technical and/or administrative tasks. Assists researchers in research activities. May determine best approach to accomplish tasks but unusual problems are reviewed with Project Manager, Project Director or other superior.

Key Duties & Responsibilities

• Responsible for answering SON facilities office phone line, and then working with the SON facilities team, other SON departments, and other campus entities to triage/resolve caller problems/issues in a timely and efficient manner. Acts as a central point of contact for project teams, clients, and stakeholders.
• Responsible for submitting work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications, and a wide variety of other campus entities. This individual will also be responsible for managing and tracking these work orders through completion.
• Prepares and processes Oracle requisitions and purchase orders as authorized. Tracks project expenditures, verifies data for budget trackers, and maintains simple financial records.
• Under the direction of the Manager of Facilities, Technical Operations, this individual will serve as a point of contact for scheduling SON conference rooms and classrooms. This includes the management of the SON Event Calendar. Coordinates project schedules, resources, equipment, and information.
• Under the direction of the Manager of Facilities, Technical Operations, this individual will be responsible for maintaining the SON remote equipment listing and ensuring its accuracy.
• Provides significant support for SON Events. This may include a variety of tasks from all stages of the event such as: participating in pre-event planning activities, physically supporting the check in process or the event itself, and breaking down/resetting the space after the event for the next group.
• Works with the Project Administrator and Computer Technician to assist with AV support in SON classrooms and conference rooms on an as needed basis. This may include after hours or overtime work in unique situations.
• Responsible for managing SON testing supplies. This includes pencils, calculators, and any other supplies needed for SON testing.
• May serve as a backup for one of the SON project administrators for administering and collecting testing laptops during SON exams.
• Responsible for managing the student print/copy/scan kiosk and troubleshooting issues as they arise. This includes communicating with the vendor and tracking all issues until the kiosk is operational.
• Responsible for entering and tracking all reported issues to ensure completion. This includes escalating issues to the Manager of Facilities, Technical Operations when needed/appropriate. Tracks project progress, monitors action logs, and follows up on overdue items.
• Participates in SON Event Planning meetings, and is responsible for providing minutes to the meeting participants within the agreed upon timelines.
• Responsible for contacting SON Faculty and Staff when students or visitors need access or have meetings in areas of the SON they do not have authorization to.
• Maintains and updates project documentation, registers, and filing systems, ensuring records are accurate, current, and auditable. Prepares, organizes, and maintains project plans, reports, proposals, and other project paperwork. Handles document control and approvals.
• Breaks projects into manageable tasks, sets timeframes, and updates workflows.
• Performs other duties as assigned.

Pay Rate: $18.35-$23.85

Minimum Requirements

Bachelor's degree in a related field and two (2) years of related experience required. Work experience

may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

Temporary Services

Job Category

UAB Temporary Services

Organization

114402000 Temporary Services

Employee Status

Temporary

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite