Project Documentation & Coordination Lead

CAM Integrated Solutions; Katy (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

CAM Integrated Solutions seeks a detail-oriented Project Coordinator to support project managers, controls, and field personnel throughout the project lifecycle. You will organize documents, drawings, work packages, and schedules while coordinating timely follow-up across office and field teams.

The role involves coordinating meetings, maintaining document registers, tracking deliverables, and assisting with project controls and administrative duties across multiple active projects.

Qualifications

• Two years of project administration, coordination, document control, or related experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to organize multiple projects and deadlines with clear communication.
• Ability to handle confidential information appropriately.

Responsibilities

• Coordinate project meetings, invitations, agendas, presentations, minutes, decisions, and action-item follow-up.
• Set up and maintain project folders, correspondence, distribution lists, trackers, reports, and document registers; control document versions, distribution, and retrieval.
• Track drawings, specifications, deliverables, RFIs, vendor documents, client comments, approvals, and milestones; follow up with owners to resolve missing or outdated information.
• Assist engineering and construction teams with assembling, reviewing for completeness, and distributing work packages and construction documentation from drawings, models, and project records.
• Coordinate with field teams to clarify documentation needs, track installation or work-front readiness items, and route technical questions to the appropriate discipline or Project Manager.
• Maintain material, equipment, inventory, and procurement trackers as assigned; support material traceability, transfer requests, and reconciliation of records with field or warehouse teams.
• Support Project Managers and Project Controls with schedule updates, status reports, budget and billing backup, milestone tracking, and administrative reporting.
• Coordinate with clients, vendors, contractors, and internal departments to collect required information, documentation, approvals, and status updates.
• Provide backup support to other projects or departments and complete related assignments as needed.
• Arrange project and leadership meetings, site visits, travel, client visits, and related logistics; prepare itineraries and meeting materials.
• Maintain orderly records for turnover, closeout, and archiving; identify documentation gaps and suggest practical improvements to project tracking and workflows.
• Perform related duties as assigned.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Education

High school diploma or equivalent

Tools

Bluebeam

Autodesk Navisworks

Power BI

Job description

CAM Integrated Solutions seeks a detail-oriented Project Coordinator to support project managers, controls, and field personnel throughout the project lifecycle. You will organize documents, drawings, work packages, and schedules while coordinating timely follow-up across office and field teams.

The role involves coordinating meetings, maintaining document registers, tracking deliverables, and assisting with project controls and administrative duties across multiple active projects.