Project Coordination & Documentation Specialist

Cam Integrated Solutions Llc; Katy (TX); On-site; USD 43,000 - 66,000; Full time

Job summary

Cam Integrated Solutions Llc in Katy, TX is seeking a Project Coordinator to support Project Managers, Project Controls, engineering, construction and field personnel throughout the project lifecycle. You will organize documents, meetings, schedules, and action items, maintaining trackers and serving as a point of contact for internal teams, clients, vendors and contractors.

The role requires at least two years of related experience, proficiency with the MS Office suite, and strong

Qualifications

• High school diploma or equivalent required.
• At least two years of project administration, coordination, document control, construction support, engineering support, or related experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to organize multiple projects and deadlines, maintain accurate records, and communicate clearly with office and field personnel.
• Ability to handle confidential and sensitive information appropriately.

Responsibilities

• Coordinate project meetings, invitations, agendas, presentations, minutes, decisions, and action-item follow-up.
• Set up and maintain project folders, correspondence, distribution lists, trackers, reports, and document registers; control document versions, distribution, and retrieval.
• Track drawings, specifications, deliverables, RFIs, vendor documents, client comments, approvals, and milestones; follow up with owners to resolve missing or outdated information.
• Assist engineering and construction teams with assembling, reviewing for completeness, and distributing work packages and construction documentation from drawings, models, and project records.
• Coordinate with field teams to clarify documentation needs, track installation or work-front readiness items, and route technical questions to the appropriate discipline or Project Manager.
• Maintain material, equipment, inventory, and procurement trackers as assigned; support material traceability, transfer requests, and reconciliation of records with field or warehouse teams.
• Support Project Managers and Project Controls with schedule updates, status reports, budget and billing backup, milestone tracking, and administrative reporting.
• Coordinate with clients, vendors, contractors, and internal departments to collect required information, documentation, approvals, and status updates.
• Provide backup support to other projects or departments and complete related assignments as needed.
• Arrange project and leadership meetings, site visits, travel, client visits, and related logistics; prepare itineraries and meeting materials.
• Maintain orderly records for turnover, closeout, and archiving; identify documentation gaps and suggest practical improvements to project tracking and workflows.
• Perform related duties as assigned.

Skills

Microsoft Office

Project coordination

Document control

Confidential information handling

Education

High school diploma or equivalent

Tools

Bluebeam

Autodesk Navisworks

Power BI

Project document systems

Job description

Cam Integrated Solutions Llc in Katy, TX is seeking a Project Coordinator to support Project Managers, Project Controls, engineering, construction and field personnel throughout the project lifecycle. You will organize documents, meetings, schedules, and action items, maintaining trackers and serving as a point of contact for internal teams, clients, vendors and contractors.

The role requires at least two years of related experience, proficiency with the MS Office suite, and strong