Project Documentation & Control Specialist

EMRG; Plano (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

EMRG is seeking an organized Administrative Specialist to support major projects and document management. This role will back Senior Management and be part of Shared Corporate Service, serving Engineering and Process Systems and Systems and Industrial Fabrication units.

The candidate will manage project document distribution, assist with reports, databases, travel arrangements, and invoicing support, while maintaining effective communication with stakeholders and clients to ensure timely

Qualifications

• Bachelor’s Degree or relevant experience.
• 5 years’ experience in document/contract control and/or project assistant; experience in a manufacturing or construction environment is a plus
• Working knowledge of Microsoft Access or similar database or tracking systems
• Proficient with MS Office (Word, Excel, and Outlook)
• Strong written and oral communication and interpersonal skills
• Ability to effectively prioritize and execute tasks in a high-risk / high-reward environment

Responsibilities

• Manage project document distribution and filing systems, includes electronic and hard copy files
• Receive, track, and expedite vendor data, including internal review and approval cycles
• Assist with the creation of project reports, presentations, and other documents
• Assist with the management of project databases
• Complete other tasks on projects as assigned by company and project managers
• Assist with project travel reservations and expense reports
• Create and manage all existing and new proposals and projects in our tracking database
• Communicate with stakeholders (accounting, project and business unit managers) and clients
• Maintain complete status list of all open contracts
• Assist accounting with project invoicing for all open orders
• Office Management Assist with general office management and support, including maintaining inventory and ordering office supplies
• Manage our office equipment leases and service contracts
• Participation in team and client meetings
• Assist the PTI Project Managers and Controller with Project Reporting including time and task activity tracking and forecasting

Skills

Written and verbal communication

Interpersonal skills

Task prioritization

Team collaboration

Education

Bachelor’s Degree or relevant experience

Tools

Microsoft Access

MS Word

MS Excel

Outlook

Job description

EMRG is seeking an organized Administrative Specialist to support major projects and document management. This role will back Senior Management and be part of Shared Corporate Service, serving Engineering and Process Systems and Systems and Industrial Fabrication units.

The candidate will manage project document distribution, assist with reports, databases, travel arrangements, and invoicing support, while maintaining effective communication with stakeholders and clients to ensure timely