Project Documentation & Control Specialist

Socket.dev; Charlotte (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

Zachry Group in Charlotte, NC is seeking a motivated Project Support Specialist to manage project documents, control revisions, and ensure accurate data entry in a fast-paced environment.

The role will support EDMS processes, coordinate with engineering and procurement teams, and generate status reports for management. Strong organization, communication, and MS Office skills are essential for success.

Qualifications

• High school diploma or equivalent required; higher education preferred.
• Minimum 5 years of experience in document control, project administration, construction, or engineering.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Ability to learn document management and EDMS software quickly.
• Ability to manage multiple tasks and meet deadlines.
• Strong sense of ownership and follow-through.

Responsibilities

• Upload and manage project documents within the EDMS.
• Receive, quality check, register, and distribute documents per procedures.
• Perform data entry with high accuracy to meet deadlines.
• Process documents within 24 hours per SLAs.
• Quality check documents for numbers, titles, revisions, status, metadata.
• Track document revisions and ensure latest approved versions are available.
• Process document transmittals and distribute to stakeholders.
• Maintain document bases and location storage.
• Maintain confidentiality, security, and integrity of project data.
• Support the Project Support Manager with procedures and reporting.
• Assist with Document Distribution Matrices and records.
• Coordinate with engineering, procurement, construction, vendors, subcontractors.
• Support formatting and template management; maintain styles and tables.
• Generate reports and provide status updates on document activities.
• Recognize priority of deliverables for processing.

Skills

Time management

Attention to detail

Communication skills

MS Office proficiency

EDMS software

Multitasking

Ownership & accountability

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Aconex

SharePoint

Procore

Adobe Acrobat/Bluebeam

Job description

Zachry Group in Charlotte, NC is seeking a motivated Project Support Specialist to manage project documents, control revisions, and ensure accurate data entry in a fast-paced environment.

The role will support EDMS processes, coordinate with engineering and procurement teams, and generate status reports for management. Strong organization, communication, and MS Office skills are essential for success.