Project Cost Accounting Bookkeeper

100Hires, Inc.; Sterling (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Kform is seeking a Project Cost Accounting Bookkeeper to maintain clean ledgers, reconcile accounts, and support billing and payroll processes. You will ensure project costs are accurately captured and reported, collaborating with project managers and external partners.

The role emphasizes precision, timely month-end close, and strong documentation practices across accounts payable, receivable, and cost bookkeeping in a fast-paced manufacturing/engineering environment.

Qualifications

• 3+ years of bookkeeping or accounting operations experience.
• Hands-on AP, AR, reconciliations, and general-ledger maintenance.
• Experience preparing customer invoices and maintaining billing support.
• Proficiency with accounting software and Microsoft Excel.
• Ability to organize and reconcile high volumes of transactions.

Responsibilities

• Accurately record and classify transactions; maintain a clean, organized general ledger.
• Reconcile bank accounts, corporate cards, loans, and other balance-sheet accounts.
• Investigate discrepancies, resolve duplicates, and obtain missing documentation.
• Support monthly, quarterly, and annual close routines.
• Prepare recurring bookkeeping summaries and reports for management.
• Accounts payable: receive, review, code, enter vendor invoices and schedule payments.

Skills

Accounts Payable (AP)

Accounts Receivable (AR)

Bank & GL Reconciliations

Invoicing & Billing Support

Microsoft Excel

General Ledger Maintenance

Education

Associate's or bachelor's degree in accounting/finance/business administration

Tools

ERP Software

Accounting Software

Job description

Project Cost Accounting BookkeeperA day in the lifeYou start your morning by reconciling bank and credit card activity, clearing duplicates, and filing missing receipts. Before lunch, you review vendor invoices, match them to purchase orders and receiving records, and schedule payments based on terms and cash priorities. In the afternoon, you assist project managers with customer billing support, track deposits and progress payments, and ensure every charge is coded to the right project, cost category, or account. You wrap the day by updating fixed-asset schedules, organizing payroll inputs, and preparing concise reports that give leadership clear visibility into receivables, payables, cash movements, and job costs.Core responsibilitiesGeneral bookkeepingAccurately record and classify transactions; maintain a clean, organized general ledgerReconcile bank accounts, corporate cards, loans, and other balance-sheet accountsInvestigate discrepancies, resolve duplicates, and obtain missing documentationMaintain electronic records of invoices, receipts, payments, and approvalsSupport monthly, quarterly, and annual close routinesPrepare recurring bookkeeping summaries and reports for managementAccounts payableReceive, review, code, and enter vendor invoicesVerify invoices against purchase orders, receipts, or required approvalsSchedule payments in line with vendor terms and cash-management prioritiesReconcile vendor statements and resolve pricing or quantity issuesMaintain vendor profiles, remittance details, and required tax documentationMonitor open purchase commitments and invoices awaiting approvalAccounts receivable and billingHelp maintain the invoice log and cash application recordsTrack outstanding receivables and flag past-due balancesApply customer payments accurately and keep backup documentation organizedHandle basic billing questions and route complex issues appropriatelyProject and job-cost accountingEnsure all transactions are coded to the correct customer, project, or accountReview activity for completeness and escalate inconsistenciesMaintain orderly records for project-related financials and support billing packagesTrack customer deposits and progress paymentsMaintain separation of direct project costs from general operating expensesPayroll and employee expense supportCollect and organize timekeeping data for payroll processingCoordinate payroll inputs with the external payroll providerMaintain payroll files and supporting documentationReview employee expense reports for completeness and receiptsConfirm proper documentation and coding of expensesAssist with compiling payroll and contractor documentation for external processingPurchasing and inventory supportMatch purchase orders, vendor invoices, receipts, and paymentsWork with purchasing and operations to resolve quantity, price, or delivery variancesAssist with inventory reconciliations and valuationTrack customer-owned, consigned, or project-specific materials when requiredSupport documentation for serialized equipment, capital assets, tooling, and manufacturing equipmentMaintain fixed-asset records and depreciation schedulesFinancial controls and complianceFollow established approval, purchasing, expense, and payment proceduresSupport segregation of duties and appropriate approval authorityProtect confidential employee, customer, vendor, and company informationMaintain records per retention requirementsSupport tax preparation, insurance audits, financial reviews, and external accounting requestsAssist with documentation for government contracts, customer reviews, grants, or auditsIdentify control gaps, recurring errors, and process improvement opportunitiesComply with confidentiality, cybersecurity, and export-control requirementsWho you’ll collaborate withCompany leadership, project managers, purchasing, manufacturing, employees, customers, vendors, and outside accounting professionals.QualificationsRequired3+ years of bookkeeping or accounting operations experienceHands-on AP, AR, reconciliations, and general-ledger maintenanceStrong grasp of accrual-based bookkeepingExperience preparing customer invoices and maintaining billing supportProficiency with accounting software and Microsoft ExcelAbility to organize and reconcile high volumes of transactions and documentationExceptional attention to detail and commitment to accuracyProfessional communication with employees, customers, vendors, and outside accountantsReliability in meeting recurring deadlines without sacrificing qualityHigh discretion with financial, payroll, and personnel informationPreferredAssociate’s or bachelor’s degree in accounting, finance, business administration, or related fieldBackground in manufacturing, engineering services, government contracting, professional services, or other project-based environmentsExperience with project accounting, job costing, inventory, work in process, or cost of goods soldSupport experience for government contracts or grant-funded accountingFamiliarity with purchase orders, bills of material, manufacturing work orders, and material-cost trackingExperience assisting external accountants, tax professionals, auditors, or financial reviewsHistory of improving procedures, approval workflows, and system controlsWhat success looks likeConsistent daily and weekly bookkeeping rhythms are establishedBank and credit-card accounts are fully reconciled and currentCustomer invoicing is timely and accurateVendor invoices and employee expenses are complete, documented, and correctly codedReceivables, payables, cash activity, and project costs are clearly visibleUnresolved transactions, missing receipts, and discrepancies are reducedManagement gains clarity on project-level financial performanceRecords withstand customer, accountant, tax, and audit scrutinyAttributes that thrive herePrecision and consistencyPersonal accountabilitySound judgmentProfessional discretionClear written and verbal communicationPersistence in resolving discrepanciesComfort moving between office, engineering, and manufacturing settingsDrive to improve systems rather than tolerate recurring problemsBias toward completing work correctly and on timeWork environmentFast-moving engineering and manufacturing setting with frequent coordination across program management, purchasing, receiving, inventory, production, engineering, and executive leadership. Regular computer use, document review, data entry, and communication are required, with occasional access to manufacturing or inventory areas.About KformKform accelerates defense technology development from concept and integration through production and scale. We combine engineering, prototyping, manufacturing, quality, and industrialization to help customers deliver critical hardware faster and with greater production readiness.We are builders. We work with builders.Kform is an equal opportunity employer. Employment decisions are based on qualifications, merit, business requirements, and the ability to perform the responsibilities of the position.Proficiencies and toolsGenerally Accepted Accounting Principles (GAAP)BookkeepingAccounts Payable (AP)Bank ReconciliationCertified Public Accountant (CPA)SystemsERP SoftwareAccounting Software