Bookkeeper

Ppsi; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Ppsi in Houston is seeking a detail-oriented Bookkeeper to own the day-to-day accounting operations in a growing manufacturing business. You will manage full-cycle AP/AR, accruals, GL, and support month-end close while aligning job costing and inventory records with production realities.

The role requires 3+ years of bookkeeping experience, proficiency in QuickBooks and Excel, and comfort working in an on-site manufacturing environment. ITAR-aware status may apply due to our project scope.

Qualifications

• 3+ years of full-cycle bookkeeping or accounting experience.
• Know accrual-basis accounting and double-entry bookkeeping.
• Proficiency with QuickBooks and strong Excel skills.
• Solid understanding of AP, AR, GL, and bank reconciliations.
• U.S. person under ITAR due to nature of work.

Responsibilities

• Manage accounts payable: process vendor invoices, match POs and receipts.
• Manage accounts receivable: generate invoices, apply payments, monitor aging.
• Maintain general ledger and record journal entries accrual basis.
• Reconcile bank accounts, credit cards, and balance sheet accounts monthly.
• Support job costing and inventory accounting with ERP/MRP data to GL.
• Assist with month-end and year-end close.
• Process payroll or coordinate with the payroll provider, and record related entries.
• Track fixed assets and depreciation schedules.
• Support cash flow reporting, including short-term cash forecasts.
• Organize financial records to support audits, tax filings, and AS9100D documentation requirements.
• Partner with external accountant or tax preparer at close.

Skills

Full-cycle bookkeeping

Accrual accounting

Excel

Education

Associate's or Bachelor's degree in accounting/finance/related field

Tools

QuickBooks

ERP/MRP system

Job description

Administration Houston, TX — On-site Full-time

Description

Detail-oriented Bookkeeper who owns the day-to-day accounting operations of a growing manufacturing business. Manages the full cycle of accounts payable and receivable, maintains accurate books on an accrual basis, supports month-end close, and helps keep job costing and inventory records aligned with what's actually happening on the production floor. This role suits someone who is comfortable in a manufacturing environment and enjoys bringing order and accuracy to the financial side of a hands-on business.

Responsibilities

• Manage accounts payable: process vendor invoices, match them to purchase orders and receipts, schedule payments, and maintain vendor records.
• Manage accounts receivable: generate customer invoices, apply payments, monitor aging, and follow up on collections.
• Maintain the general ledger and record journal entries on an accrual basis, including accruals, prepaids, and deferrals.
• Reconcile bank accounts, credit cards, and balance sheet accounts monthly.
• Support job costing and inventory accounting by keeping labor, material, and overhead entries accurate and reconciling ERP/MRP data to the general ledger.
• Assist with month-end and year-end close, including preparing supporting schedules.
• Process payroll or coordinate with the payroll provider, and record related entries.
• Track fixed assets and maintain depreciation schedules.
• Support cash flow reporting, including inputs to short-term cash forecasting.
• Organize and maintain financial records to support audits, tax filings, and AS9100D documentation requirements.
• Partner with the external accountant or tax preparer at close and reporting deadlines.

Requirements

• 3 or more years of full-cycle bookkeeping or accounting experience.
• Working knowledge of accrual-basis accounting and standard double-entry bookkeeping.
• Proficiency with accounting software (QuickBooks or a comparable platform) and strong Excel skills.
• Solid understanding of AP, AR, general ledger, and bank reconciliation.
• High accuracy, strong organization, and the ability to meet recurring deadlines.
• Discretion and reliability when handling confidential financial information.
• Must be a U.S. person as defined under ITAR (22 CFR 120.62), meaning a U.S. citizen, lawful permanent resident, or protected individual, due to the nature of our work.

Preferred Qualifications

• Experience in a manufacturing, EMS, or job-shop environment.
• Familiarity with job costing, work-in-process, standard costing, and inventory accounting.
• Experience working inside an ERP or MRP system and reconciling it to the general ledger.
• Associate's or Bachelor's degree in accounting, finance, or a related field.
• Exposure to a quality-controlled or regulated environment (AS9100, ISO 9001, or similar).