Project Coordinator - Submissions & Cross‑Team Orchestration

AdMed, Inc.; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

AdMed, Inc. is seeking a dynamic Project Coordinator to support the submission process across multiple teams. You will work with Project Management, Content, Production, and Business Development to assemble all submission components and ensure timely delivery.

The role emphasizes coordinating client-side systems, maintaining calendars, and supporting project status in client meetings. A bachelor’s degree in marketing/business or science-related field is preferred.

Qualifications

• Excellent people/team-building skills.
• Strong verbal and written communication and interpersonal skills.
• Ability to handle multiple projects and meet deadlines.
• Ability to work in a fast-paced, deadline-oriented environment; good organizational and prioritizing skills.
• Attention to detail when reviewing complex materials.

Responsibilities

• Work closely with Project Management, Business Development, Content, and Production teams.
• Partner with account teams to assist in preparation of submissions and training on client-side systems.
• Lead management of personnel assignment for tasks related to client-side systems.
• Ensure accuracy and integrity of reference library usage on client systems.
• Specialize in client-side submission portals and protocols.
• Maintain a submission calendar to ensure timely submissions and real-time project views.
• Support status representation during client meetings and coordinate submission plans.

Skills

People skills

Communication

Multi-project management

Time management

Attention to detail

Education

Bachelor's degree in marketing/business or science-related field

Job description

AdMed, Inc. is seeking a dynamic Project Coordinator to support the submission process across multiple teams. You will work with Project Management, Content, Production, and Business Development to assemble all submission components and ensure timely delivery.

The role emphasizes coordinating client-side systems, maintaining calendars, and supporting project status in client meetings. A bachelor’s degree in marketing/business or science-related field is preferred.