Proposal Coordinator I — Marketing & Submissions

LJA Engineering, Inc.; Nashville (TN); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Generous Time Off

Comprehensive Benefits

Family Support

Education Support

Referral Bonuses

Community Impact

Professional Development

Career Growth

Fun Culture

Job summary

LJA Engineering, Inc. is seeking a Proposal Coordinator I in our Marketing team to support the development, production, and submission of proposals and qualifications packages, and assist with interview presentations.

This role focuses on building core proposal management skills within a deadline-driven environment. You will coordinate resumes, project descriptions, content libraries, and marketing collateral, format documents in InDesign, and work with MS Office.

Qualifications

• Bachelor's degree in Marketing, Communications, English, Journalism, or related field is required.
• 3+ years of professional experience is required.
• Strong writing, editing, and organizational skills are essential.
• Basic to intermediate Adobe InDesign skills.
• Working knowledge of Microsoft Office.
• Ability to manage multiple deadlines and priorities.
• Strong attention to detail and commitment to producing accurate, high-quality deliverables.

Responsibilities

• Coordinating proposals under the guidance of senior marketing staff.
• Assisting with proposal scheduling, production, and submission activities.
• Formatting and assembling proposal documents using Adobe InDesign.
• Coordinating collection of resumes, project descriptions, and supporting materials.
• Maintaining proposal files, templates, content libraries, CRM and marketing databases.
• Supporting subconsultant coordination and information collection.
• Preparing compliance matrices and assisting with requirement reviews.
• Performing quality control reviews for formatting, grammar, and consistency.
• Supporting interview presentations and marketing collateral development.
• Leading kickoff meetings for routine pursuits.
• Maintaining and updating proposal content libraries, CRM records, resumes, project descriptions, and marketing assets.

Skills

Strong writing

Editing

Organizational skills

Attention to detail

Time management

Education

Bachelor's degree in Marketing, Communications, English, Journalism, or related field

Tools

Adobe InDesign

Microsoft Office

Job description

LJA Engineering, Inc. is seeking a Proposal Coordinator I in our Marketing team to support the development, production, and submission of proposals and qualifications packages, and assist with interview presentations.

This role focuses on building core proposal management skills within a deadline-driven environment. You will coordinate resumes, project descriptions, content libraries, and marketing collateral, format documents in InDesign, and work with MS Office.