Project Coordinator - Hybrid Role

AdMed, Inc.; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

AdMed, Inc. is seeking a dynamic Project Coordinator to support the submission process across multiple teams. You will work with Project Management, Content, Production, and Business Development to assemble all submission components and ensure timely delivery.

The role emphasizes coordinating client-side systems, maintaining calendars, and supporting project status in client meetings. A bachelor’s degree in marketing/business or science-related field is preferred.

Qualifications

• Excellent people/team-building skills.
• Strong verbal and written communication and interpersonal skills.
• Ability to handle multiple projects and meet deadlines.
• Ability to work in a fast-paced, deadline-oriented environment; good organizational and prioritizing skills.
• Attention to detail when reviewing complex materials.

Responsibilities

• Work closely with Project Management, Business Development, Content, and Production teams.
• Partner with account teams to assist in preparation of submissions and training on client-side systems.
• Lead management of personnel assignment for tasks related to client-side systems.
• Ensure accuracy and integrity of reference library usage on client systems.
• Specialize in client-side submission portals and protocols.
• Maintain a submission calendar to ensure timely submissions and real-time project views.
• Support status representation during client meetings and coordinate submission plans.

Skills

People skills

Communication

Multi-project management

Time management

Attention to detail

Education

Bachelor's degree in marketing/business or science-related field

Job description

AdMed is an award winning, integrated agency that designs and delivers modern training tools for pharmaceutical, biotech, diagnostic and medical products, with one goal: to ensure that healthcare professionals, sales teams, employees and consumers understand what they need to know regarding the science behind their products. This is tomorrow's teaching like you've imagined it - with proven results. AdMed has over 30 years of industry experience and we are looking for a dynamic, passionate, experienced Project Coordinator!

The Project Coordinator is responsible for consistent submission success. They have full knowledge of all client submission requirements, are responsible for working with content developer and project manager in assembling all submission components including the tagging, linking and uploading of submission files and support materials.

Job Duties & Responsibilities

• Work closely with Project Management, Business Development, Content, and Production teams
• Partner closely with account teams to assist in preparation of submissions, including training on and managing all interaction with client-side systems
• Lead management of personnel assignment for tasks associated with client-side systems
• Ensure the accuracy and integrity of company reference library use on all client-side systems
• Specialize in all client-side submission portals and protocols
• Regularly maintain a submission calendar to ensure timely submissions and to give teams a real-time view of projects
• Support representation of project status during client meetings and work with project management on key submission dates for status/project plans

Requirements

Essential Functions

The following requirements are representative of the knowledge, skill, and/or ability required to perform this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent people/team-building skills and the ability to work with a wide range of people
• Strong verbal and written communication and interpersonal skills
• Ability to handle multiple projects and meet all deadlines
• Ability to work in a fast-paced, deadline-oriented environment; good organizational, multitasking, and prioritizing skills
• Ability to accurately review complex materials including texts, graphics, audio, and videos with excellent attention to detail

Education

Bachelor's degree in marketing/business or science-related field.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance