Project Coordinator — Orchestrate Quotes, Orders & Delivery

exoticautomationsupply; New Hudson (MI); On-site; USD 48,000 - 64,000; Full time

Job summary

Exotic Automation & Supply seeks a detail-driven Project Coordinator to join our Assembly Solutions team. You will connect sales, engineering, accounting, and customers, owning projects from quote to close-out and ensuring everything stays on track.

You will manage orders, procure, expedite, and maintain accurate quotes while supporting invoicing questions and audit-ready records. This role emphasizes organization and clear communication.

Qualifications

• 2+ years of operational support experience.
• Ability to work with multiple departments and customers.
• Flexible schedule based on department or customer demands.

Responsibilities

• Own day-to-day operational heartbeat of Assembly Solutions projects from quote to close-out.
• Track project status, resolve open orders, and keep KPIs on point.
• Procure products and services, coordinate ship-direct orders, and expedite when needed.
• Serve as the quotation contact between sales and customers, keeping quotes accurate.
• Coordinate with Accounting on contract review, payment terms, and invoices.
• Maintain organized, audit-ready documentation and project files.

Skills

Detail-oriented

People savvy

Organizational skills

Education

High school diploma

Associate's degree in business or related field

Tools

Computer-based business system

Job description

Exotic Automation & Supply seeks a detail-driven Project Coordinator to join our Assembly Solutions team. You will connect sales, engineering, accounting, and customers, owning projects from quote to close-out and ensuring everything stays on track.

You will manage orders, procure, expedite, and maintain accurate quotes while supporting invoicing questions and audit-ready records. This role emphasizes organization and clear communication.