Cross-Functional Project Coordinator

Exotic Automation; New Hudson (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

Exotic Automation is seeking a detail-driven Project Coordinator to join the Assembly Solutions team in Michigan. You will connect sales, engineering, accounting, and customers to keep projects moving from quotation to close-out.

The role emphasizes organization, a proactive approach, and maintaining audit-ready documentation while supporting multiple departments in a fast-paced environment.

Qualifications

• High school diploma required; Associate's degree in business or related field preferred.
• 2+ years of operational support experience.
• Experience with computer-based business systems.
• Able to maintain a flexible work schedule.
• Punctuality and full-time attendance.

Responsibilities

• Track project status, resolve open orders, and keep KPIs on point.
• Manage the full order lifecycle: entry, BOMs, engineering change orders, and close-out.
• Procure products and services, coordinate ship-direct orders, expedite when needed.
• Serve as the go-to quotation contact between sales and customers, keep quotes accurate.
• Partner with Accounting on contract review, payment terms, and invoice questions.
• Build deep product knowledge across Exotic's full line to support sales and answer questions.
• Keep documentation and job files organized and audit-ready per quality system.
• Other duties as assigned.

Skills

Organization

Cross-functional

Communication

Detail orientation

Education

Associate's degree in business

High school diploma

Tools

ERP system

Job description

Exotic Automation is seeking a detail-driven Project Coordinator to join the Assembly Solutions team in Michigan. You will connect sales, engineering, accounting, and customers to keep projects moving from quotation to close-out.

The role emphasizes organization, a proactive approach, and maintaining audit-ready documentation while supporting multiple departments in a fast-paced environment.