Project Coordinator

Exotic Automation; New Hudson (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

Exotic Automation is seeking a detail-driven Project Coordinator to join the Assembly Solutions team in Michigan. You will connect sales, engineering, accounting, and customers to keep projects moving from quotation to close-out.

The role emphasizes organization, a proactive approach, and maintaining audit-ready documentation while supporting multiple departments in a fast-paced environment.

Qualifications

• High school diploma required; Associate's degree in business or related field preferred.
• 2+ years of operational support experience.
• Experience with computer-based business systems.
• Able to maintain a flexible work schedule.
• Punctuality and full-time attendance.

Responsibilities

• Track project status, resolve open orders, and keep KPIs on point.
• Manage the full order lifecycle: entry, BOMs, engineering change orders, and close-out.
• Procure products and services, coordinate ship-direct orders, expedite when needed.
• Serve as the go-to quotation contact between sales and customers, keep quotes accurate.
• Partner with Accounting on contract review, payment terms, and invoice questions.
• Build deep product knowledge across Exotic's full line to support sales and answer questions.
• Keep documentation and job files organized and audit-ready per quality system.
• Other duties as assigned.

Skills

Organization

Cross-functional

Communication

Detail orientation

Education

Associate's degree in business

High school diploma

Tools

ERP system

Job description

Be the Hub That Keeps Projects Moving

Exotic Automation is looking for a detail-driven, people-savvy Project Coordinator to join our Assembly Solutions team. If you thrive on organization, enjoy being the go-to person who connects the dots between sales, engineering, accounting, and customers, and want to build a career with a well-established organization, we want to hear from you.

What You\'ll Do

• Track project status, resolve open orders, and keep KPIs on point so the team always knows where things stand


• Manage the full order lifecycle: entry, BOMs, engineering change orders, and job close-out


• Procure products and services, coordinate ship-direct orders, and expedite when customers need it most


• Serve as the go-to quotation contact between sales and customers, keeping quotes accurate and responsive


• Partner with Accounting on contract review, payment terms, and invoice questions


• Build deep product knowledge across Exotic's full line to support sales and answer customer questions with confidence


• Keep documentation and job files organized and audit-ready in line with our quality system


• Other duties as assigned

Requirements

• High school diploma required; Associate's degree in business or a related technical field preferred


• 2+ years of operational support experience


• Prior experience working within a computer-based business system preferred


• Ability to maintain a flexible work schedule based on department or customer demands


• Acceptable full-time attendance and punctuality

Exotic Automation & Supply maintains a drug-free workplace, including testing for marijuana.